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Nemours is looking for a Pre-Award Specialist I. The Pre-Award Specialist I provides pre-award services to help Nemours research investigators develop and submit federal, state, foundation, private and other sponsored project proposals. The SPA Pre-Award Specialist I acts as a liaison between the PI, SPA Grants Specialist and Clinical Trials Business Office Manager. The SPA Pre-Award Specialist I is responsible for providing services in various aspects of the proposal preparation phase, including interpretation of the sponsoring agency's guidelines, budget development, gathering documentation to support sub awards and subcontracts, coordination of required approvals, and regulatory requirements. Incumbent is responsible for the oversight and management of assigned PI research proposals in terms of reviewing project budgets, understanding submission guidelines, identifying areas of potential concern or conflict with terms and conditions, and with some funders, the actual submission of proposals. The SPA Pre-Award Specialist I is responsible for helping manage up to 80 proposals per year and serves as a senior subject matter expert within the SPA for problem resolution for PI’s, Nemours associates, and external entities as needed.
Qualifications:
- Bachelor's degree
- Experience with Research Administration (pre- and/or post-award) strongly preferred
- CRA, CPRA, and/or CFRA preferred
Primary Responsibilities:
- Coordinate proposal development assistance to PI’s, establish the electronic application option to be used for all proposals and the required timeline for internal and external submission deadline dates.
- Meet with Principal Investigator regularly to provide one-on-one personalized service and to collect and build administrative components of proposal. Assist in developing proposal budget in line with budget justification and commensurate with sponsor and Nemours policies. Coordinate cost sharing approval documentation between PI and institutional leadership as required. Coordinate sending and receipt of all required subrecipient proposal materials between prime and subrecipient participants.
- Serve as a primary source of expertise to ensure that proposals meet sponsor requirements; ensure proposal documents are compliant with Uniform Guidance and FAR terms and conditions and other required federal regulations; consult with appropriate managerial staff on any exceptions to Institutional policy, including program matching commitments, facilities, and administrative rates, etc.
- Generate a proposal file to include all documents associated with the preparation, development and submission of each new application and maintain with new updates as needed.
- Provide detailed documentation for each new proposal to include all proposal development assistance provided to PI’s during the proposal development process.
- Assist SPA Special Programs Award Manager with preparation of internal research award budgets through InfoReady, donation fund monitoring through Oracle, and other assignments as required.
- Assemble all final proposal documents, perform initial proposal review, and hand off to Grant Administration office for final review and processing of application submission.
- Assist Grant Administration with updates of PI other support documentation, updates of requests for subrecipient participant documents, and other assignments as required.
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