Billing Specialist

**MUST BE CURRENTLY BASED IN LOUISIANA and able to comfortably commute to an on-site role in Lake Charles, LA**

MAIN FUNCTIONS

Conduct the activities and operations in the service entry function including Cross-Application Timesheets (CATS) by verifying Contractor invoices against applicable commercial contracts.

Key Accountabilities

• Creates timely service entries of invoices to ensure on-time payment to Vendors in line with commercial payment terms
• Monitors LKC Service Entry Email Mailbox/SAP Vendor Invoice Management (VIM) system daily and follows up with Service Entry Team members to ensure completion of pending items
• Highlights commercial discrepancies between invoices and applicable commercial contracts to relevant procurement individuals
• Facilitates approval of service entries by applicable End User/Stakeholders prior to service entry creation
• Works collaboratively with Procurement individuals to make changes to purchase orders for approved charges
• Investigate invoice discrepancies, attempt to resolve and/or send invoices to Accounts Payable for Obsoletion process
• Assist with the process of contract employees in SAP HR System from hire, extending and termination to support the Cross-Application Timesheets System (CATS)
• Research, analyze and resolve complex service entries, Cross-Application Timesheets System (CATS), and vendor issues.
• Analyze and suggest changes to improve productivity and increase efficiency within the service entry business processes
• Work with key stakeholders to have Outline Agreements created and/or updated for active contracts and ensure that Sasol is utilizing and leveraging contracted pricing
• Completes all work in compliance with applicable Sasol policies, processes, procedures and work instructions
• Builds and maintains collaborative and cohesive relationships with key internal and external business stakeholders to assist with billing compliance
• Works with key internal business stakeholders to assist with resolving Goods Receipts/Invoice Receipts (GR/IR) issues on a quarterly basis
• Conduct analysis as required

JOB REQUIREMENTS

Formal Education

• High School Diploma, or higher
• Bachelor’s Degree in a technical, business or related field preferred

Professional Experience

• High School diploma or equivalent w/ 5 years of relevant working experience or Bachelor’s degree in business or related field w/ 3 years relevant working experience
• Experience in using computerized information systems with knowledge of SAP and Vendor Invoice Management (VIM) system, preferred

Required Personal & Professional Skills

• Good problem resolution skills.
• Ability to deal with coworkers and vendors in a courteous and efficient manner, and to work cooperatively.
• Attention to detail and ability to complete tasks in a timely manner.
• Knowledge of internal controls, and experience implementing, enhancing and maintaining a strong internal control environment surrounding the disbursement cycle.
• Willingness to embrace new technologies and innovative organizational practices.
• Excellent Organizational Skills
• Software: Word, Excel, PowerPoint and SAP