Associate Executive Admin

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

Nestlé Professional Solutions is seeking an Associate Executive Admin to provide advanced, dedicated administrative support to the Vice President and Senior Directors. This role requires independent judgment and discretion in decision-making. The Associate Executive Admin will plan, implement, and direct multiple concurrent activities and projects that support company and business unit/department programs, processes, and objectives. This individual will communicate with both internal and external customers, including high-level executives, ensuring a high level of customer service and efficiency.

Responsibilities:

• Provides administrative support to senior executive leaders by proactively managing their calendars with attention to accuracy, detail, and resource allocation, ensuring productivity and successful execution of goals, while independently realigning priorities as business initiatives change.
• Arrange domestic and international travel, transportation, and lodging for assigned leaders making sure in compliance with company policies and procedures.
• Represents the executive office with exceptional customer service, interpersonal skills, and efficiency, while supporting executives and the department
• Organizes and maintains filing systems, process of invoices and expense reports.
• Leads and organizes highly complex activities such as team and cross-functional meetings, conferences and department activities. Acts as host and facilitator at meetings. Develops meeting agendas and takes and distributes minutes. Tracks and follows through on action items.
• Composes, types, signs and releases correspondence. May research background material and collect data for reports, meetings, events and correspondence. Creates various charts, tables, graphs and presentation materials, often containing confidential content. Edits copy for spelling, grammar and layout.
• Supports budget process by reviewing and auditing department expenses as assigned.
• Owns and effectively manages executive and functional rhythm of the business calendars.

Qualifications

• High School diploma/GED required or 4 years of US military service
• 5 years of experience as an administrative assistant or coordinator job functions for 1 or more senior-level executive(s)
• Experience supporting executive level management
• Have worked in a fast-paced environment

Skills

• Ability to interact with senior management and communicate effectively at all levels of the organization
• Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
• Consistently demonstrated and advanced problem-solving skills
• Maintains confidentiality regarding all matters and demonstrates a high level of integrity
• Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
• Expert proficiency in Microsoft Office Suite

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It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

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