What are the responsibilities and job description for the Documentation Specialist position at Nestle?
At Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life®, Nature's Bounty®, Vital Proteins®, Orgain®, Nuun®, BOOST®, Carnation Breakfast Essentials®, Peptamen®, Compleat Organic Blends®, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases.
At Nestlé Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing.
Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.
POSITION SUMMARY :
As a Documentation Specialist, you'll support packaging development in the Nestle Health Science (NHSc) Category Technical Applications Group (CTAG). Your role involves ensuring all packaging data, including Specifications, Bill of Materials (BOMs), Finished Good Documents (FERT Documents), and Documents of Compliance (DOCs), are complete, accurate, and properly stored.
You'll collaborate with Packaging Specialists to capture necessary compliance information and work with Packaging Material Experts on specification structure to enable quick approval submissions. By managing the document storage protocol and system, you'll ensure easy access to accurate information, driving speed and efficiency. This role spans across NHSc, allowing you to provide data insight. This position will be either a remote or hybrid role based on the selected candidate's geographic location. Preference will be given to applicants who live within a commutable distance of Bridgewater, New Jersey / Tri-State area, Chicago, Illinois, Palm Beach Gardens, Florida and / or within the Long Island, New York areas.
RESPONSIBILITIES :
Packaging Specifications
Maintain the accurate input of packaging data into Packaging Specifications in SAP and related documents across all spend categories
Collaborate with Packaging Developers to ensure all fields are complete and accurate prior to approval submission
Submit specifications for approval to relevant Expert approvers ahead of key project deadlines
Collaborate with Material Experts on updates to specification templates and other initiatives rand ensure these changes are reflected in the data
Analyze data to identify gaps in completion, accuracy, or revision timing and develop plans to close gaps
Continuing to develop your own competency & ability in the system to identify additional process improvement areas to drive speed & agility
Packaging Safety & Compliance - Documents of Compliance (DOCs)
For new materials or vendors collaborate with the Packaging Developer to complete the necessary DOCs for compliance
Collaborate with Packaging Safety and Compliance Expert for DOC review and approval as well as storage protocol
Create and manage plan to highlight outdated DOCs for review and lead efforts to review or deactivate
Ensure any key DOC milestones post specification approval are met with any actions closed out
Document Storage and Maintenance, in close collaboration with Master Data Management (MDM)
Create and own the document storage protocol ensuring consistency across packaging materials in line with Nestle Data Architecture
Ensure content is compatible with relevant AI learning and search tools
Leverage digital solutions to automate repetitive activities, improve / ease tracking, improve user / requestor experience and improve efficiency
Continue to optimize storage as new tools come available and lead training efforts for the broader team
Finished Good Documentation - FERTs
Create all Finished Good documentation (FERT) for each SKU to ensure completion and consistency
Collaborate with Master Data to ensure any format compatibilities are resolved
Inform and update team on changes to Master Data processes and requirements that may fall on NHSc CTAG Packaging as a result
Key member of networks within the Nestle in the Market (NiM) & internal to the CTAG
Explore best practices and learn the ways of working from across businesses and markets
Identify & execute opportunities for standardization to drive speed & agility
Drive the development & knowledge transfer to relevant Superusers across the CTAG
REQUIREMENTS :
High School Diploma required plus technical / vocational certifications & tangible work experience to fit the role
Bachelor’s degree in technical or data management fields preferred
Position requires approximately 0-10% travel
2-3 years of experience with SAP / GLOBE, SAP-RM, H2M, LORA
Experience in data management, including data analytics tools, architecture and visualization
Familiarity with packaging specifications and structure
Familiarity with Microsoft suite including SharePoint and PowerBI
Experience working in cross functional teams, preferably in manufacturing environment
Office 365 including Teams, SharePoint and Power BI. Leverage these systems to stay organized, track progress, manage data and communicate effectively
SKILLS : Highly organized
Ability to drive results against project deadlines
Courage & Collaboration– challenge associates to provide necessary information to comply with documentation standards
High autonomous learning agility – Continuing to develop your own competency & ability in the systems. Resourceful to independently fill any gaps between required tasks and own current knowledge
Ability to document business processes / steps, understanding of cross functional collaboration and manufacturing processes
Collaborative – innate ability to build / manage stakeholder relationships through proactive, clear communication & influence / negotiate to drive decisions / actions / solutions
The approximate pay range for this position is $70,000- $95,000 base. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills, and abilities as well as geographic location.
Nestle offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and / or benefits packages may vary depending on the position. Learn more at :
About Us | Nestlé Careers (nestlejobs.com) ()
Requisition ID#334147
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator : 1-800-321-6467.
This position is not eligible for Visa Sponsorship.
Review our applicant privacy notice before applying at
Salary : $70,000 - $95,000
