Operations Coordinator AV / SEC

Job Purpose

The Operations Coordinator will assist the Director – AV & Security and Project Managers with day-to-day coordination and management of administrative tasks.

Essential Duties and Responsibilities

• Assists Division Director and Project Managers with administrative tasks such as coordination of projects, materials, etc.

• Inventory materials, document receipt, and allocate to appropriate projects
• Coordinate with CAD team for shop drawings and submittals as needed
• Track new job orders and assist with scheduling and material ordering
• Liaise between customer and internal team to ensure superior communications of project status
• Coordinate project meetings between PM and technicians
• Create billings to the Customer
• Track invoice worksheets for service work
• Submit per diem requests as needed
• Process sub-contractor POs, agreements, and scheduling

• Analyze the project for cost to estimate comparison
• Coordinate with PMs and CAD to create closeout documentation
• Other tasks and responsibilities as required by NetPlanner Systems management team

Competencies and Qualifications

• Intermediate Microsoft Word and Excel skills are required
• Works well under pressure
• Self-starter / self-motivator requiring minimal supervision
• Decisive and proactive approach to problem solving
• Team player
• Must be very detail oriented and organized
• Strong work ethic

Education and/or Experience

• High School Diploma or GED
• College or Technical School a plus
• Minimum 3 years industry/field experience

Company Conformance Statement

• Perform quality work within assigned deadlines with and/or without direct supervision.
• Interact professionally with other employees, customers, suppliers, vendors, etc.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the need for communication and coordination of work efforts with other team members, departments, or organizations.