Administrative Assistant

Client : Stanford University

Duration : 7 months

Location : Stanford, CA

Administrative Associate 3 (1394374)

Duration : 7 months

Pay : $39 ( No sponsorship )

Description :

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The Office of Government Affairs (OGA) coordinates and facilitates Stanford’s interactions with local, state and federal governments, as well as its relationship with neighboring communities. OGA promotes the interests of the University’s faculty, students and staff through contact with public officials, involvement with national associations, tracking of pertinent legislation and lobbying on behalf of the University on a wide variety of issues from education and immigration to funding for the basic sciences. OGA is committed to promoting and supporting an environment of diversity and inclusion.

Position Summary :

• Provide administrative, and operational support with limited supervision for the Office of Government Affairs.
• In this role you will :
• Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables / in-house software, reports, or spreadsheets, making copies and monitoring and ordering office supplies.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance within unit and university policies. Coordinate and schedule meetings for OGA staff.
• Ensure a positive organizational image by providing courteous, friendly, and efficient service to all visitors and staff. Greet visitors and route them to appropriate individuals. Answer phones, respond to inquiries, and determine and take appropriate action as required.
• Provide on-site support, such as check-ins, directions, equipment set-up, and parking for events and office visitors.
• Assist in maintaining OGA electronic files, and keep updated contact lists and databases.
• Compose and draft documents, correspondence, presentations, and other resources for campus officials, perform substantial editing and fact checking.
• Serve as a resource regarding a defined set of policies and procedures for both OGA
• Perform duties associated with scheduling, organizing, and operating events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Coordinate and monitor routine office maintenance services completion, including IT support.
• Process and monitor a high volume of routine financial transactions, which may include researching and resolving discrepancies.

Requirements :

Skills and Abilities :

Salary : $39