Senior Administrative Assistant (HYBRID)

Please note that this is a 3-month contract position.

3 days in the office in Raritan, NJ and 2 days remote.

TOP 3 SKILLS

• EXECUTIVE ASSISTANT BACK-GROUND.
• EXTENSIVE CALENDAR MANAGEMENT.
• WORKING IN A FAST-PACED ENVIRONMENT.

IDEAL CANDIDATE BACKGROUND:

• SOMEONE WITH HIGH LEVEL EXECUTIVE EXPERTISE.
• Corporate environment experience.

Qualifications
A minimum of 6 years of experience in an administrative capacity supporting senior management and is required
A high school diploma is required
An advanced college degree is preferred
Ability to be on site at least three (3) days per week
Excellent organizational skills and attention to detail is required
The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/or managing budgets is highly preferred
Excellent communication skills are required
Strong leadership, interpersonal, teamwork, analytical and problem-solving and thinking outside of the box skills are required
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises
Ability to anticipate executive needs and collect or prepare information for executive review and action is required
Being structured and agile in fulfilling administrative needs
Having a growth mindset and focused on being a continuous learner
Experience working within a large organization is highly desired
Experience working with new employees and onboarding new staff is highly desired

Key Responsibilities
Agile and proactive calendar coordination, including scheduling and arranging meetings with internal and external partners
Prepare documents of a sensitive and occasionally highly confidential nature such as memos, staff correspondence and manage expense reports
Prepare domestic and international travel arrangements
Closely partner with internal teams to build and distribute pre-reads and training materials
Update files, documents, and navigation maps in Microsoft Teams
Proficiency in utilizing and innovating on current technology platforms, including Outlook, Zoom, PowerPoint, Word, Excel, Concur, SharePoint, Global Connect, Workday, Our Source, e-Marketplace
Achieve results in the absence of day-to-day mentorship by being solution oriented
Maintain a positive office environment while serving as single point of contact for the Global Data Science, Global Real-World Evidence and Global Precision Medicine teams
Maintain strict confidentiality and exercise independent discretion and judgment while seeking resolution of complex problems
Provide support for large departmental and group meetings (e.g., Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support
The Senior Administrative Assistant may scan e-mail for executives and highlight items for review or action
Work highly collaboratively with the GCDS Executive Administrative Assistant
Be prepared to provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer
Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports
Handle external partner relationships and facilitate contracting efforts as needed.

Applicants must provide their phone number. Reference job number A4580.