Executive Assistant

Network ESC -

TOP NON-PROFIT ORGANIZED NOW HIRING FOR EXECUTIVE ASSISTANT

Qualified candidates please submit resumes at msinanan@networkesc.com

Job Duties :

• Manage the Chief Financial Officer (CFO)’s and Compliance Officer (CO)’s calendar of work appointments, meetings, travel, etc., providing meeting prep materials and keeping CFO and CO meetings on time and minimizing interruptions and delays.
• Provide administrative support to the Finance department, including, but not limited to : the scanning, merging and filing of weekly accounts payable payments and supporting documentation;  mailing of payments and correspondence (FEDEX and regular mail); and maintenance of all electronic and hard copy files and tracking log.
• Review and process corporate card program, including the weekly reconciliation of corporate card logs, receipts and follow-ups with department leads (card holders).
• Prepare and organize Finance files, including accounts payable, general ledger and others as needed
• Develop and implement a process to organize and maintain all CFO office files.
• Manage, coordinate and act as the lead facilitator for Amida Care’s offsite storage maintenance and processing with GRM vendor, and liaison with departments, related to requests for the retrieval from and transfer to offsite storage.
• Manage, track and support the Compliance team with reminders and follow-up emails to business leads in obtaining documents for pending plan of corrections / corrective action plans.
• Manage, update and monitoring of all Compliance work plans and other regulatory tracking worksheets.
• Assist Compliance Manager in obtaining necessary documents for internal audits and other tasks related to the audits
• Provide administrative support to the Compliance department with the coordination and organization of documents for A44 Full and Target surveys.
• Responsible for the outgoing HIPAA mailing process.
• Manage special projects as assigned by the CFO and CO.

EDUCATION :