Payroll and Benefits Specialist

Overview

Position Overview:

Neuronetics seeking an experienced Payroll & Benefits Specialist to manage the end-to-end payroll processing for approximately 600 employees, including exempt, non-exempt, and hourly staff. This role is also responsible for the day-to-day administration of employee benefits programs, ensuring accuracy, compliance, and exceptional service.

The ideal candidate is highly detail-oriented, proactive, and comfortable working in a dynamic environment. We're looking for someone who is not only capable of executing core functions but also passionate about streamlining and improving systems and processes.

Work Environment:

• Hybrid role: 3 days onsite per week at our Malvern, PA headquarters
• Collaborative, mission-driven team culture
• Competitive compensation and benefits package

Essential Duties/Responsibilities:

Payroll Administration (60%)

• Process bi-weekly payroll for approximately 600 employees across multiple states and Canada
• Ensure timely and accurate calculation of wages, tax withholdings, and deductions
• Maintain payroll records and ensure compliance with federal, state, and local regulations
• Partner with HR and Finance teams to resolve discrepancies and support audits
• Manage year-end activities, including W-2 preparation and reporting

Benefits Administration (40%)

• Administer health, dental, vision, disability, life insurance, FSA/HSA, 401(k), and wellness programs
• Coordinate annual open enrollment and employee education
• Handle benefit inquiries, enrollments, and changes in a timely and professional manner
• Maintain relationships with vendors and ensure compliance with plan documents and regulations (HIPAA, ACA, COBRA, ERISA)
• Support leave of absence tracking and FMLA administration

Knowledge, Skill, and Abilities: (list skills required to perform the duties and responsibilities of the position)

• Strong knowledge of payroll systems (e.g., ADP, Paylocity, Rippling) and MS Excel
• Familiarity with benefits compliance requirements and best practices for various state laws
• Detail-oriented with a high degree of accuracy
• Strong interpersonal skills and a service-oriented mindset
• Ability to adapt quickly, prioritize tasks, and propose process improvements

Education and Experience:

• Bachelor's degree or equivalent experience preferred
• 5 years of experience in payroll and benefits administration
• Experience processing payroll for 500 employees, including exempt, non-exempt, salary and hourly employees
• Must have experience processing payroll in ADP Workforce Now
• Previous experience processing multi-state payroll

Preferred Skills:

• CPP or PHR certification a plus
• Payroll processing in Rippling
• Experience processing payroll for CAD

Physical Requirements

• Standing/Sitting 25/75%
• Walking/Bending/Stooping 10%
• Lifting Requirements 10lbs
• Travel by air, rail, auto (% of time) N/A

*Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time. 

Neuronetics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Neuronetics makes hiring decisions based solely on qualifications, merit, business needs at the time.