What are the responsibilities and job description for the Healthcare Administrative Specialist position at NeuropsychiatryTx?
Job Title: Office Assistant
Location: Eugene, Oregon (1755 Coburg Rd.)
About Our Clinic:
Our clinic is dedicated to providing exceptional behavioral health services, enhancing mental fitness within our community. We are committed to compassionate care, clinical excellence, and innovative practices. Join us and contribute to a team that values professionalism, thoughtfulness, and a supportive environment.
Job Description:
We are seeking a dedicated Office Assistant to join our mental health care team. This role is pivotal in facilitating the smooth operation of our office by handling a variety of administrative tasks. You will be the first point of contact for our clients, helping to manage their needs and ensure their care experience is seamless and professional.
Hours:
7 am to 4 pm
8 am to 5 pm
9 am to 6 pm
Responsibilities:
- Inbound and Outbound Calls: Manage all incoming and outgoing calls with professionalism, including scheduling appointments, answering client inquiries, and facilitating communication between clients and healthcare providers.
- Email Management: Organize and manage email correspondence to ensure timely responses to clients, staff, and other stakeholders.
- Fax Handling: Send and receive faxes, ensuring that all documents are accurately transmitted and received, and handled confidentially.
- Medical Records Management: Maintain and update client medical records with high accuracy and in compliance with legal and ethical standards.
- Appointment Scheduling: Coordinate and schedule client appointments, ensuring efficient use of staff time and optimal client care.
- General Administrative Support: Assist with other administrative duties as needed, including but not limited to filing, photocopying, and maintaining office supplies.
Qualifications:
- High school diploma or equivalent; further training in office administration or related field is preferred.
- Proven experience in an administrative role, preferably in a healthcare or mental health setting.
- Strong communication and organizational skills.
- Ability to handle confidential information with discretion.
- Proficient in Microsoft Office Suite and capable of learning new software quickly.
Benefits:
- Opportunity for growth within the company.
- Health, dental, and vision insurance.
- Paid time off and Holidays off
- Opportunities for professional development and training.
- Supportive team environments.
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $19 - $23
