Senior Admin Specialist

Job Description

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750 professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.

• MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
• MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.
  
  

Responsibilities

The Special Technologies Laboratory (STL) is searching for a Senior Administrative Specialist to join the administrative team at its Santa Barbara, CA facility. The incumbent will report to the Deputy Director for Operations and will support and work closely with all staff at STL.

Key Responsibilities

• Assist the Deputy Director for Operations by planning and coordinating a variety of office management functions to support business and technical operations, processes, programs, and projects. Support other STL leaders as needed when other STL administrative team members are unavailable.
• Prepare and submit standard administrative documentation in support of the STL mission using a variety of applicable software. Manage and organize official records and correspondence as needed, and in accordance with company policies.
• Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel.
• Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder.
• Provide guidance and training to support personnel, students, interns, contractors and other personnel as required to complete assignments.
• Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed.
• Provide planning and administrative support to site visits, meetings, and other special events taking place at STL.
• May perform business activities related to employee morale and recognition.
• Exchange information and work with peers, both within and outside of STL, and work with outside agencies, customers, sponsors, and suppliers as assigned.
• Contribute to and coordinate responses for a variety of tasks and reports. Perform tech editing duties as needed.
• Perform other duties assigned by Management.
• Contribute to recommendations for improving operations and processes, solving problems, and addressing issues for improving work group effectiveness. Participate in implementation of these improvements.
• Perform other duties assigned by Management.
  
  

Qualifications

• Bachelor’s degree in related field or equivalent training and experience and at least 5 years of professional level experience, which provided a thorough working knowledge of administrative policies and procedures.
• Effective verbal and written communication skills. Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers and suppliers, outside agencies and other external sources in a tactful, professional, and effective manner.
• Must be able to work effectively in a multidisciplinary engineering and science team environment.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, Outlook, and Access) and other applications including accounting, analytical, and financial analysis software.
• Capable of working within constraints of extensive policies, procedures, and various personnel and agency schedules. Able to apply knowledge and experience to accomplish goals where established procedures may not be specific, with some supervision.
• Must be highly organized and able to develop specific goals and plans to prioritize, organize, and accomplish work efficiently. Must be able to work with only some direct supervision and utilize judgement to execute work assignments and resolve problems while meeting established deadlines.
• Knowledge of business and management principles involved in planning, resource allocation, human resources, and coordination of people and resources.
• Experience in project proposal submission and performance in government contracting is highly desired.
• The primary work location will be at the Special Technologies Laboratory (STL) located in Santa Barbara, CA.
• Flexible work schedule can be negotiated with the manager; employees can work 5/8, 9/80 or 4/10 work-weeks.
• Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
• Must possess a valid driver’s license.
  
  

MSTS is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants offered employment with MSTS are also subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. In addition, Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age. Reference DOE Order 472.2 , “Personnel Security”. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Department of Energy Q Clearance (position will be cleared to this level). Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4 , “Workplace Substance Abuse Programs at DOE Sites,” will be conducted. Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter. Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required. Reference 10 CFR Part 709 , “Counterintelligence Evaluation Program.”

MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.

Annual salary range for this position is $78,832.00- $118,248.00.

Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.