What are the responsibilities and job description for the Administrative Assistant IV position at Nevada State Legislature?
JOB
ADMINISTRATIVE DIVISIONInformation Technology Services Unit Administrative Assistant IVCarson City, NevadaSalary up to $80,053 The Information Technology Services (ITS) Unit of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Administrative Assistant IV within the Administrative Division. The LCB is embarking on a groundbreaking modernization project to enhance its technological infrastructure and is seeking an Administrative Assistant IV to assist in this modernization effort. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The ITS Unit provides technical support to legislators, legislative staff and the LCB. This is a full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the Chief Information Officer, the Administrative Assistant IV will perform a broad range of secretarial and administrative support duties. This position involves working within a highly professional environment and regularly interacting with legislators, LCB staff, legislative staff, business partners and members of the public who visit the Legislative Building. Responsibilities of the Administrative Assistant IV may include, without limitation: · Providing clerical support to ITS staff, including photocopying, sorting, collecting and transferring materials, traveling between buildings and distributing and maintaining handouts and meeting materials;· Assisting with team communications and coordination via telephone, texting, Teams and Outlook;· Maintaining ITS Unit calendars and channels in Teams, including setting meetings and appointments with internal and external users;· Preparing documents and materials such as memoranda, correspondence, processes and procedures and other documents necessary for the operation of the ITS Unit;· Reviewing, updating and printing timesheets for ITS Unit staff during each bi-weekly pay period;· Facilitating the procurement, receipt, maintenance and tracking of hardware and software assets;· Assisting in the processing of requisitions, purchase orders and financial transactions, and providing detailed reporting and tracking;· Assisting in the recruitment process by organizing recruitment materials, contacting candidates and scheduling interviews;· Communicating and coordinating with vendors and others regarding technical and administrative aspects of projects or purchases;· Scheduling of ITS-related events, LCB trainings and other LCB events;· Preparing and setting up nameplates and meeting supplies for ITS staff and vendors;· Attending ITS Unit project meetings, taking notes and minutes and actively engaging in the meetings;· Coordinating and managing lunch and beverage services for ITS Unit staff;· Responding to various requests from ITS staff, LCB staff, legislators and legislative staff;· Researching, compiling and providing informational charts, graphs and reports to the ITS Unit leadership team;· Providing effective backup and support to fellow team members within the ITS Unit, including front desk duties, clerical services and other related functions; and· Performing other duties as assigned. Minimum Qualifications: The Administrative Assistant IV will be selected with special preference given to the candidate’s training, experience and aptitude in the fields of administrative and clerical support. A qualified candidate must have: (1) a high school diploma/GED; (2) at least four years of progressively responsible, relevant experience providing administrative support to professional staff; or (3) an equivalent combination of education and experience. Prior experience providing support to executive management and/or agency leadership is preferred. The ideal candidate will demonstrate: · Expertise in delivering exceptional customer service to end users from diverse backgrounds and skill levels;· Proficiency in the day-to-day use and operation of Office365 suite, including Word, Excel, PowerPoint and Outlook.· Proficiency with the general operation of common office equipment such as scanners, multi-function copiers, telephones and printers;· Familiarity with government accounting practices and the processing of payroll, requisitions and purchase orders;· Experience using Enterprise Resource Planning (ERP) systems to process timekeeping and financial transactions.· Strong organizational, critical thinking and problem-solving skills;· The ability to plan and prioritize tasks with an exceptional attention to detail;· The ability to work both independently and with a team;· A thorough understanding of confidentiality in handling documents and communications;· The ability to thrive in a professional environment alongside legislators and staff of the LCB, legislature and other state agencies;· The capacity to cultivate and sustain effective working relationships;· Proficiency in computer applications (databases) and spreadsheets for tracking and organizing records;· A high level of professionalism, particularly when facing deadlines and during critical projects;· Punctuality, dependability and self-motivation;· The ability to frequently lift and move small to medium items weighing up to 30 pounds, while employing proper safety techniques; and· The capability to perform tasks such as walking, standing or sitting for extended periods, crouching, gripping, holding, pushing, pulling, bending and reaching above the head. Salary: The annual salary for this position is based upon a Grade 31, which has a salary range of $54,434 to $80,053 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave. An intermittent position, under certain circumstances, may be eligible for other benefits such as health insurance and membership in the state’s retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees’ Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees’ Benefits Program. Working Conditions: The work is performed in a typical office environment in a professional setting. Overtime is required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature. When overtime is worked, the Administrative Assistant IV may earn compensatory time that can be taken at a later date or be paid for the overtime, consistent with the LCB Rules and Policies and subject to budgetary limits. Occasional travel may be required between Carson City and Las Vegas, Nevada. Such travel may be outside normal business hours. Application Process: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to LCBHR-jobs@lcb.state.nv.us or by mail to: Legislative Counsel BureauAttn: Human Resources401 S. Carson StreetCarson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 4/14/2025)
ADMINISTRATIVE DIVISIONInformation Technology Services Unit Administrative Assistant IVCarson City, NevadaSalary up to $80,053 The Information Technology Services (ITS) Unit of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Administrative Assistant IV within the Administrative Division. The LCB is embarking on a groundbreaking modernization project to enhance its technological infrastructure and is seeking an Administrative Assistant IV to assist in this modernization effort. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The ITS Unit provides technical support to legislators, legislative staff and the LCB. This is a full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the Chief Information Officer, the Administrative Assistant IV will perform a broad range of secretarial and administrative support duties. This position involves working within a highly professional environment and regularly interacting with legislators, LCB staff, legislative staff, business partners and members of the public who visit the Legislative Building. Responsibilities of the Administrative Assistant IV may include, without limitation: · Providing clerical support to ITS staff, including photocopying, sorting, collecting and transferring materials, traveling between buildings and distributing and maintaining handouts and meeting materials;· Assisting with team communications and coordination via telephone, texting, Teams and Outlook;· Maintaining ITS Unit calendars and channels in Teams, including setting meetings and appointments with internal and external users;· Preparing documents and materials such as memoranda, correspondence, processes and procedures and other documents necessary for the operation of the ITS Unit;· Reviewing, updating and printing timesheets for ITS Unit staff during each bi-weekly pay period;· Facilitating the procurement, receipt, maintenance and tracking of hardware and software assets;· Assisting in the processing of requisitions, purchase orders and financial transactions, and providing detailed reporting and tracking;· Assisting in the recruitment process by organizing recruitment materials, contacting candidates and scheduling interviews;· Communicating and coordinating with vendors and others regarding technical and administrative aspects of projects or purchases;· Scheduling of ITS-related events, LCB trainings and other LCB events;· Preparing and setting up nameplates and meeting supplies for ITS staff and vendors;· Attending ITS Unit project meetings, taking notes and minutes and actively engaging in the meetings;· Coordinating and managing lunch and beverage services for ITS Unit staff;· Responding to various requests from ITS staff, LCB staff, legislators and legislative staff;· Researching, compiling and providing informational charts, graphs and reports to the ITS Unit leadership team;· Providing effective backup and support to fellow team members within the ITS Unit, including front desk duties, clerical services and other related functions; and· Performing other duties as assigned. Minimum Qualifications: The Administrative Assistant IV will be selected with special preference given to the candidate’s training, experience and aptitude in the fields of administrative and clerical support. A qualified candidate must have: (1) a high school diploma/GED; (2) at least four years of progressively responsible, relevant experience providing administrative support to professional staff; or (3) an equivalent combination of education and experience. Prior experience providing support to executive management and/or agency leadership is preferred. The ideal candidate will demonstrate: · Expertise in delivering exceptional customer service to end users from diverse backgrounds and skill levels;· Proficiency in the day-to-day use and operation of Office365 suite, including Word, Excel, PowerPoint and Outlook.· Proficiency with the general operation of common office equipment such as scanners, multi-function copiers, telephones and printers;· Familiarity with government accounting practices and the processing of payroll, requisitions and purchase orders;· Experience using Enterprise Resource Planning (ERP) systems to process timekeeping and financial transactions.· Strong organizational, critical thinking and problem-solving skills;· The ability to plan and prioritize tasks with an exceptional attention to detail;· The ability to work both independently and with a team;· A thorough understanding of confidentiality in handling documents and communications;· The ability to thrive in a professional environment alongside legislators and staff of the LCB, legislature and other state agencies;· The capacity to cultivate and sustain effective working relationships;· Proficiency in computer applications (databases) and spreadsheets for tracking and organizing records;· A high level of professionalism, particularly when facing deadlines and during critical projects;· Punctuality, dependability and self-motivation;· The ability to frequently lift and move small to medium items weighing up to 30 pounds, while employing proper safety techniques; and· The capability to perform tasks such as walking, standing or sitting for extended periods, crouching, gripping, holding, pushing, pulling, bending and reaching above the head. Salary: The annual salary for this position is based upon a Grade 31, which has a salary range of $54,434 to $80,053 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave. An intermittent position, under certain circumstances, may be eligible for other benefits such as health insurance and membership in the state’s retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees’ Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees’ Benefits Program. Working Conditions: The work is performed in a typical office environment in a professional setting. Overtime is required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature. When overtime is worked, the Administrative Assistant IV may earn compensatory time that can be taken at a later date or be paid for the overtime, consistent with the LCB Rules and Policies and subject to budgetary limits. Occasional travel may be required between Carson City and Las Vegas, Nevada. Such travel may be outside normal business hours. Application Process: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to LCBHR-jobs@lcb.state.nv.us or by mail to: Legislative Counsel BureauAttn: Human Resources401 S. Carson StreetCarson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 4/14/2025)
Salary : $54,434 - $80,053
