Scholarship Specialist

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
  
• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
  
• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Job Description

Nevada State University invites applications for the position of Scholarship Specialist. The Scholarship Specialist will administer Nevada State University Foundation Scholarships, assist the Bursar's Office with third-party scholarships, and support the Scorpion Academic Scholarship Program. This position ensures accurate awarding, compliance, and coordination with internal and external partners to optimize scholarship utilization and promote student enrollment and retention.

Diversity and Inclusion Statement:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 45% are Hispanic, 12% are Asian/Pacific Islander, 11% are Black/African American, 25% are White, and 7% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Administer Nevada State University Foundation Scholarships by publishing applications, maintaining the scholarship management system, reviewing submissions, verifying eligibility, awarding funds, and ensuring compliance with donor requirements and institutional policies.
• Maintain accurate records and prepare reports for Advancement and Financial Aid leadership.
• Assist the Bursar's staff in processing and reconciling third-party scholarship payments by verifying eligibility, tracking awards, and resolving discrepancies with external sponsors.
• Collaborate with the Provost's enrollment management team, Admissions and Recruitment staff, and Financial Aid staff to ensure award information for the Scorpion Academic Scholarship Program is accurate and properly processed. Track scholarship offers and utilization over time and make recommendations regarding awarding levels and strategies.
• Maintain scholarship records, track fund utilization, and generate compliance and performance reports. Monitor compliance with donor agreements, institutional policies, and financial aid regulations.
• Advise students and families on scholarship opportunities, application processes, and eligibility requirements. Participate in outreach activities to promote scholarship programs and increase awareness.
• Assist with the development and implementation of new scholarship initiatives or enhancements to existing programs. Provide administrative support for special projects, including data collection, reporting, and program evaluations.

Required Qualifications:

• Bachelor's degree in higher education, public administration, business management, finance, information systems or similar.
• One year of related professional experience.
• Understanding of federal, state, and institutional financial aid regulations and proficiency in using student information systems (e.g., PeopleSoft) to manage awards and records.
• Ability to effectively communicate and collaborate with internal stakeholders, such as the Division of Advancement, Bursar's Office, Provost's enrollment management team, and Admissions and Recruitment staff, as well as external partners, including third-party scholarship providers.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application to be considered for the position.

Preferred Qualifications:

• Knowledge of scholarship policies, procedures, and compliance requirements, including donor restrictions, award criteria, and reporting standards.
• Proficiency in tracking, analyzing, and reporting scholarship data to ensure accuracy, compliance, and transparency in fund utilization.
• Strong interpersonal and advising skills to support students and families in navigating scholarship opportunities and resolving related issues.
• Ability to independently prioritize tasks, meet deadlines, and resolve issues related to scholarship processing and reporting.

Salary & Benefits

Budgeted salary for this position is $52,197. Nevada State University offers excellent benefits, including 17.50% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

This Posting is Open Until Filled

The posting will remain open until the filled, with the first review of applications to begin on Wednesday, February 26, 2025. Qualified individuals are encouraged to apply before February 26 for full consideration.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Exempt
Yes

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.

Please upload the following documents:

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references, at least one of whom can speak to your teaching ability (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University