Senior Budget Coordinator

Senior Budget Coordinator

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application :

• Draft applications are saved automatically and can be accessed through your candidate home account.
• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Senior Budget Coordinator. This is a renewable, full-time, non-tenured, administrative position and reports to the Budget and Contract Director. The position is located in Reno or Las Vegas, Nevada .

The NSHE is comprised of eight institutions : two universities, a state college, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 105,000 students and 15,000 employees.

The Senior Budget Coordinator is responsible for the maintenance and reconciliation of all System Computing Services budgets and programs using Workday budget and accounting tools, comprehensive spreadsheets, and preparation and processing of journal vouchers, accounting adjustments, and budget amendments. On a very limited basis, this position may initiate and process requisitions and contracts on behalf of System Computing Services.

This position will also be responsible for System Administration's review and processing of payment, purchasing, travel reimbursements, grant-in-aid (GIA) and scholarship documents, and reconciliation of System Administration accounts. The position is responsible for creating requisitions for some System Administration goods, service, and independent contractor purchase orders. This position may prepare and process journal vouchers, accounting adjustments, and budget amendments on behalf of System Administration. This position may be a Workday representative for SA Finance, as it relates to budget and financial transactions.

STARTING SALARY : Grade C (Starting salary range is approximately : $65,000 - $75,000 and is commensurate with education, experience, and training.) Benefits package includes health, dental, vision, life, and retirement benefits.

APPROXIMATE STARTING DATE : March 1, 2025

MINIMUM QUALIFICATIONS : A bachelor's degree from a regionally accredited institution and five (5) years of professional experience (or) a master's degree in relevant field with three (3) years of experience (or) associate's degree with seven (7) years of professional experience (or) the equivalent of ten (10) years of related professional experience.

Experience in higher education is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES : Successful candidates must possess the following knowledge, skills and abilities. It is recommended that applicants for this position address each of the following items in the letter of application :

Possess appropriate communication, organization, and analytical skills

Journey level budget and finance knowledge / experience in the use of Workday, web-based applications, and knowledge of Microsoft Office products

Be able to work independently without supervision and with a high degree of accuracy

Budget maintenance, practices and procedures including report preparation

Demonstrated experience in business or finance related areas

Experience working with NSHE policies and procedures is preferred

RESPONSIBILITIES : The duties of this position will include, but not be limited to :

Assist the Budget and Contract Director in the ongoing oversight of SCS fiscal transactions and budget management.

Day-to-day processing of System Administration payment documents and limited System Computing Services payment documents

Processing of travel reimbursements, GIA, and scholarship documents for System Administration

Reconciliation and verification of budgets and compliance with System Administration, NSHE and State policies and procedures

Overseeing the accuracy of a limited number of System Computing Services accounts payables and receivables

Preparing and initiate intercompany journals and invoices for reimbursements and payments on behalf of System Computing Services

Oversight and processing of some System Administration purchase orders and independent contractor agreements.

Monitoring and affecting the fiscal year open and close for System Computing Services

Tracking, updating, and maintaining inventory for the System Office locations in Las Vegas and Reno in "AssetWorks" (the Asset Management Software System), and producing inventory reports as required. This responsibility excludes System Computing Services.

Preparing and maintaining daily, weekly, monthly, and quarterly budget and financial reports for System Computing Services. May assist SA Business Manager in developing budget and financial reports.

TO APPLY : The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Stephanie Flatt, Human Resources, and are to be submitted via on-line application at https : / / nshe.nevada.edu / leadership-policy / administration / human-resources / . For assistance with NSHE's on-line applicant portal, contact Stephanie Flatt at (775) 784-4901.

INTERNAL APPLICANTS : Current employees within the Nevada System of Higher Education MUST use the "Find Jobs" process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE : Applications may be submitted until the position is filled. The review of materials will begin immediately, however, for full consideration applications should be submitted by February 9, 2025

For more information about the Nevada System of Higher Education, please visit our website at www.nevada.edu. The Nevada System of Higher Education hires only United States citizens and aliens lawfully authorized to work in the U.S. The NSHE is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, genetic information, sexual orientation, gender identity or gender expression.

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements. Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.

To apply, visit https : / / nshe.wd1.myworkdayjobs.com / en-US / NSHE-external / job / System-Administration-Office North / Senior-Budget-Coordinator_R0146021?workerSubType=dddb2e55fbdf014cc806bd19c034ed08

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Salary : $65,000 - $75,000