Special Education Clerk

Primary Purpose:

Provide administrative and clerical support for the Special Education and Section 504 programs within the school district. Assist with scheduling meetings, managing paperwork, and maintaining accurate records to ensure compliance with all related regulations and policies.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

1. Knowledge of school district organization, operations, and local/administrative board policies
2. Knowledge of Special Education and Section 504 forms and related paperwork and requirements
3. Strong organizational skills, detail-oriented, and ability to follow up efficiently
4. Ability to meet deadlines and multi-task
5. Effective communication skills, both in writing and orally
6. Ability to follow verbal and written directions
7. Knowledge of Excel or Google Sheets
8. Ability to transport self, files, and supplies among multiple campuses
9. Professional interaction with a variety of personalities and individuals
10. Clerical experience in an office setting
11. Customer service experience
12. Proficiency with computers and copiers
13. Maintain emotional control under stress
14. Moderate standing, stooping, bending, and lifting, including possible physical activity

Experience:

Relevant clerical or administrative experience, preferably in an educational setting

Major Responsibilities and Duties:

1. Provide administrative support to district and campus level staff involving matters of a confidential nature
2. Provide support for Special Education and Section 504 programs
3. Schedule ARDs, including notifying parents, teachers, and other staff who need to attend
4. Prepare, copy, and/or electronically distribute all necessary paperwork related to ARD and Section 504 meetings
5. Perform general clerical tasks
6. Maintain accurate and complete caseload files, track deadlines for ARDs, and notify staff in advance of deadlines
7. Follow up to ensure meetings are scheduled prior to the deadline in which they are due
8. Process confidential correspondence between staff members, Department of Special Education personnel, parents, and private providers
9. Maintain confidentiality
10. Receive and make phone calls/emails from parents, teachers, counselors, special education staff, and administrators, take reliable messages, assist with needs, and answer questions as appropriate
11. Participate in staff meetings and special events as assigned
12. Travel to campuses to assist Special Education staff with paperwork
13. Assist with PEIMS (Public Education Information Management System) data entry
14. Assist with SHARS (School Health and Related Services) data entry
15. Perform other duties in areas as assigned

Supervisory Responsibilities:

None

Equipment Used:

Standard office equipment including personal computers, copiers, TV/VCR

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Salary : $15