Account Clerk III (Selective Certification: Clerk of the Peace) AFSCME Local 1607 (Pay Grade 19)

IMPORTANT INFORMATION

In accordance with the Merit System Rules and Regulations, an eligible list, which will be valid for a one-year period, and which will be used to fill vacancies during that period, is being established for this classification. Applicants on the eligible list will be certified in accordance with the Merit System and appropriate union contracts.

Candidates may submit online employment applications using the NEOGOV online application system available at https://www.governmentjobs.com/careers/nccde.

EXAMINATION PROCESS: The examination process for this posting may include an evaluation of training and experience, a written examination, a computerized exam, an oral board interview examination, a performance examination or any combination of the above in order to qualify applicants for placement on the eligible list. The eligible list will be used to fill vacancies that occur within the next year. The appropriate number of names on the eligible list as prescribed by Merit System Section 26.03.505 will be certified to the hiring department for consideration to fill the vacant position(s).

New employees are generally hired at the starting salary and may be eligible for merit increases each year upon receipt of a satisfactory performance evaluation, up to the maximum salary.

JOB DESCRIPTION

GENERAL STATEMENT OF DUTIES: Performs supervisory and/or paraprofessional accounting work in connection with important financial operations; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: An employee in this class performs high level clerical work often involving supervisory responsibility for carrying out important and difficult office functions. Employees in this class frequently supervise Account Clerk I's and II's and other office personnel engaged in varied bookkeeping activities. Good knowledge is required of the scope and purpose of the program of the department, of the inter-relationships of the various units, and of the laws and rules governing the accounts maintained. Only unusual problems are referred to a superior.

EXAMPLES OF WORK: (Illustrative only)

• Maintains government contract and federal grant records;

• Maintains County debt service records, including bond books and payments to trustees and or payment agents;

• Maintains records of taxes collected and related adjustments, reconciles taxes collected against taxes posted;

• Maintains accounting records, such as cash receipts, cash disbursements, accounts receivable ledger, and general ledger;

• Handles various insurance matters;

• Researches and prepares documents pertaining to tax and sewer refunds and overpayments;

• Prepares all bills for payment, verifies against purchase orders, checking extensions and total, account classification and authorization;

• Reviews vendor statements against invoices received to keep records accurate, and investigates discrepancies;

• Prepares invoices for rental of property, gasoline purchases and parking and makes entries for same in sales journal;

• Prepares purchase requisitions and monitors purchase order balances;

• Prepares records and report forms;

• Collects receipts from coin-operated equipment;

• Maintains petty cash fund;

• Assists in preparation of departmental budget for review by the general manager and submission to County Council;

• Prepares cash statements and similar accounting statements from records, trial balances, reports of funds received and expended and depreciation schedules;

• Probates estates and audits accountings of same;

• Assists in the preparation of all financial related reports;

• Assumes responsibility for researching, tracking, resolving, and documenting problems affecting financial transactions recorded;

• Keeps management informed of area activities and recurring operational or other significant problems that arise;

• Promotes an ongoing attitude of dedication to excellent public service and ensures that external and internal customers are provided with the highest quality of service;

• Operates a personal computer and other related equipment in the course of the work.

• Respond to customer inquiries via phone, email, chat, or in person

• Provide accurate information about products, services, and policies

• Document customer interactions and follow up on outstanding issues

• Strong problem-solving abilities and attention to detail

• Ability to multitask in a fast-paced environment

• Enter and update data into various systems and databases with high accuracy

• Review data for errors and correct any inconsistencies

• Maintain confidentiality of marriage records

• Communicate with team members and supervisors to ensure data integrity

• Ability to work independently and as part of a team

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of office management practices and specialized County functions; thorough knowledge of governmental bookkeeping principles and practices; ability to plan work for and supervise groups of clerical employees; ability to communicate courteously and effectively, both verbally and in writing; administrative ability and skill in maintaining effective public relations; ability to draw valid conclusions; tact and courtesy.

MINIMUM QUALIFICATIONS: At least five (5) years progressively responsible experience in bookkeeping-clerical work, one (1) year of which shall have been at the level of Account Clerk II or equivalent, and possession of a high school diploma or GED certificate supplemented by business or commercial courses; or at least one (1) year experience and graduation from a college or university of recognized standing with major work in accounting or business management; or an equivalent combination of experience, education or training directly related to the knowledge, skills and abilities.

ADDITIONAL REQUIREMENTS: Must pass a Class III County physical examination and background check.

CONTACT INFORMATION

Cassondra Briggs
Human Resources Technician
Cassondra.Briggs@newcastlede.gov

Health Insurance: Starts the first of the month following a 60-day waiting period from the date of hire. Charges for coverage vary depending on type and level of coverage chosen. The following plans are currently available through Highmark (Comprehensive 80% Plan; a PPO (Preferred Provider Organization) and an EPO (Exclusive Provider Organization) and Aetna (Open Access HMO.) Deductibles and co-pays may also apply.

Dental Insurance: Starts the first of the month following a 60-day waiting period from date of hire. Currently, there are two PPO options and an HMO option. Charges vary depending on type and level of coverage chosen.

Sick Leave: Accumulates at the rate of one day for each completed month of service, beginning after the first full month of employment.

Vacation: Vests on December 31 of the calendar year preceding the vacation year. Vested vacation is to be used in the 12 months following the vesting date. Employees are entitled to vacation as follows:

• - 1 day for each completed month of service to a maximum of 10 days
1 – 4 years of service
• - 10 days of vacation
5 – 9 years of service
• - 15 days of vacation
10 – 14 years of service
• - 20 days of vacation
15 years of service
• - 25 days of vacation
15 years of service
• - 25 days of vacation (an additional day for each successive year of service)

Holidays: 13-1/2 paid holidays per year (1/2 day on Christmas Eve).

Life Insurance: Provided by the County in the amount of one and one-half times your salary. Minimum benefit - $50,000; Maximum benefit - $200,000.

Pension: Employee contributory amount of three percent of base salary to defined benefit plan. County will make a non-elective contribution of one percent of base salary to defined contribution account. In addition, the County will also make an annual matching contribution of one hundred percent of employee's contribution, up to a maximum of two percent to defined contribution account. 10-year vesting.

Deferred Compensation Plan:
Optional employee contributory plan available.

Additional Benefits: Salary increases each year dependent upon appropriate negotiated increase and/or merit increases; Credit Union, Blood Bank, Sick Leave Bank (after two years of service), Fitness Center, and an Employee Assistance Program are all benefits available to employees at no cost.

Supplemental Benefits: Flexible Spending Accounts (medical reimbursement and dependent care), additional life insurance, vision, group accident, group hospital indemnity, group disability, and critical care insurance are also available at an additional cost to the employee.

Union Affiliation: Some positions are affiliated with a local bargaining unit, and, therefore, will require a monthly dues deduction ranging from $23 to $46.65 per month.

Special Note: The above benefits are subject to change. For detailed information on any of the above, contact the Office of Human Resources at (302) 395-5180.

Revised: 12/15/15