DEPUTY II (Pay Grade 20) AFSCME Local 1607

IMPORTANT INFORMATION

In accordance with the Merit System Rules and Regulations, an eligible list, which will be valid for a one-year period, and which will be used to fill vacancies during that period, is being established for this classification. Applicants on the eligible list will be certified in accordance with the Merit System and appropriate union contracts.

Candidates may submit online employment applications using the NEOGOV online application system available at https://www.governmentjobs.com/careers/nccde. Only County employees may apply for this announcement.

EXAMINATION PROCESS: The examination process for this posting may include an evaluation of training and experience, a written examination, a computerized exam, an oral board interview examination, a performance examination or any combination of the above in order to qualify applicants for placement on the eligible list. The eligible list will be used to fill vacancies that occur within the next year. The appropriate number of names on the eligible list as prescribed by Merit System Section 26.03.505 will be certified to the hiring department for consideration to fill the vacant position(s).

JOB DESCRIPTION

GENERAL STATEMENT OF DUTIES: Performs supervisory and highly responsible administrative work in directing a division of an office of an elected official; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: An employee in this class performs supervisory work involving responsibility for the operation of a division of an office under the direction of an elected official or other designated supervisor. Immediate supervision is exercised over the work of several assigned subordinates. The work requires the exercise of judgment in the application of prescribed procedures and methods.

EXAMPLES OF WORK: (Illustrative only)

• Supervises, coordinates, and assigns work of subordinates;
• Directs and participates in the recording, indexing, and filing of other records;
• Ensures that subordinate personnel receive appropriate training and instructions;
• Reviews work of subordinates for completeness and accuracy and directs the appropriate changes where necessary;
• Prepares and submits special and regular reports;
• Explains office policies and procedures to attorneys and the public;
• Checks papers for compliance with requirements for proper recording;
• Assists the public and attorneys in problems related to recording of deeds and mortgages;
• Directs the handling of correspondence;
• Ensures that office procedures are followed and conform with established policies;
• Meets with attorneys, paralegals and/or public to open estates, determine qualifications of petitioning party (parties), ensure that probate requirements are met and instruct clients without legal representation on probate process;
• Gives oaths for opening and closing of estates;
• Audits estate accountings filed, verify expenses listed, audit all supporting documents that accompany those accountings and collect settlement fees due;
• Issues documents to clients in order to transfer individual's assets to proper party;
• Promotes an ongoing attitude of dedication to excellent public service and ensures that external and internal customers are provided with the highest quality of service;
• Operates a data processing terminal, personal computer, and other related equipment in the course of the work.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Good knowledge of modern methods and procedures of bookkeeping practices; good knowledge of office terminology, procedures, and routines; good knowledge of forms, and legal terminology; good knowledge of common supervisory practices; ability to communicate courteously and effectively, both verbally and in writing; ability to deal effectively with co-workers and the public; judgment; tact.

MINIMUM QUALIFICATIONS: At least five years experience in progressively responsible office work including at least one year experience in a supervisory capacity and completion of a standard high school course or GED certificate program; or an equivalent combination of experience and training directly related to the required knowledge, skills, and abilities.

ADDITIONAL REQUIREMENTS: Must pass a Class III County physical examination and a background investigation.

CONTACT INFORMATION

Cassondra Briggs
Office of Human Resources
Cassondra.Briggs@newcastlede.gov

Health Insurance: Starts the first of the month following a 60-day waiting period from the date of hire. Charges for coverage vary depending on type and level of coverage chosen. The following plans are currently available through Highmark (Comprehensive 80% Plan; a PPO (Preferred Provider Organization) and an EPO (Exclusive Provider Organization) and Aetna (Open Access HMO.) Deductibles and co-pays may also apply.

Dental Insurance: Starts the first of the month following a 60-day waiting period from date of hire. Currently, there are two PPO options and an HMO option. Charges vary depending on type and level of coverage chosen.

Sick Leave: Accumulates at the rate of one day for each completed month of service, beginning after the first full month of employment.

Vacation: Vests on December 31 of the calendar year preceding the vacation year. Vested vacation is to be used in the 12 months following the vesting date. Employees are entitled to vacation as follows:

• - 1 day for each completed month of service to a maximum of 10 days
1 – 4 years of service
• - 10 days of vacation
5 – 9 years of service
• - 15 days of vacation
10 – 14 years of service
• - 20 days of vacation
15 years of service
• - 25 days of vacation
15 years of service
• - 25 days of vacation (an additional day for each successive year of service)

Holidays: 13-1/2 paid holidays per year (1/2 day on Christmas Eve).

Life Insurance: Provided by the County in the amount of one and one-half times your salary. Minimum benefit - $50,000; Maximum benefit - $200,000.

Pension: Employee contributory amount of three percent of base salary to defined benefit plan. County will make a non-elective contribution of one percent of base salary to defined contribution account. In addition, the County will also make an annual matching contribution of one hundred percent of employee's contribution, up to a maximum of two percent to defined contribution account. 10-year vesting.

Deferred Compensation Plan:
Optional employee contributory plan available.

Additional Benefits: Salary increases each year dependent upon appropriate negotiated increase and/or merit increases; Credit Union, Blood Bank, Sick Leave Bank (after two years of service), Fitness Center, and an Employee Assistance Program are all benefits available to employees at no cost.

Supplemental Benefits: Flexible Spending Accounts (medical reimbursement and dependent care), additional life insurance, vision, group accident, group hospital indemnity, group disability, and critical care insurance are also available at an additional cost to the employee.

Union Affiliation: Some positions are affiliated with a local bargaining unit, and, therefore, will require a monthly dues deduction ranging from $23 to $46.65 per month.

Special Note: The above benefits are subject to change. For detailed information on any of the above, contact the Office of Human Resources at (302) 395-5180.

Revised: 12/15/15