Assistant Project Manager

JOB SUMMARY:  

The Assistant Project Manager position is a supervisory-level, autonomous role requiring considerable time, effort, professionalism, independence, ingenuity, collaboration, efficiency, integrity, coordination, and determination. The individual who fills this role must be willing and able to fulfill the entire suite of duties, goals, and responsibilities of this position with little to no daily guidance, direction and supervision. This position will require extensive and continuous communication with company management and employees as well as vendors, service providers, equipment manufacturers, insurance providers as well as many other entities.

PERFORMANCE RESPONSIBILITIES:  

Although each position has its own unique duties and responsibilities, the following listing applies to every employee.

All employees of the organization:

1. Understand and support New Earth USA, LLC mission, goals, policies, procedures, and forms and follows guidelines of each.  
2. Maintain quality standards defined within job functions and location quality and safety standards.
3. Demonstrate effective communication skills in a clear and positive manner, promote and model New Earth USA, LLC values and behaviors in interpersonal skills with staff and customers.
4. Understand and follow the established lines of communication.
5. Understand and follow the established confidentiality guidelines (verbal, written, and electronic) related to operational, and personnel matters.
6. Show attention to detail, accuracy and thoroughness and take personal responsibility for quality of work.
7. Prioritize and complete work assignments within allotted time.
8. Understand and comply with work schedule and time away requests.
9. Accept and embrace change as part of our environment.
10. Contribute to location and New Earth USA, LLC success.
11. Demonstrate team behavior and be willing to promote a team-oriented environment.
12. Demonstrate initiative and strive to continually improve processes and relationships.  Seek and share expertise on best practices.
13. Develop knowledge and skills through cross training.

MINIMUM QUALIFICATIONS:

• Education: 
  • Bachelor’s degree or equivalent
• Experience:  
  • 3 plus years of supervisory experience
• Certificate/Licensure: 
  • Valid driver's license
  • CDL Class A or B (preferred)

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:  

• Daily supervision of all shift operations
• Daily coordination and communication with company management and mill representatives
• Training and supervision of all shift project staff
• Responsible for the scheduling, cost effectiveness, and timely completion of all operational tasks
• Responsible for ensuring employees, equipment and vehicles are compliant with all client, federal, state, and local regulations and/or requirements
• Responsible for monitoring and enforcing all company safety policies and procedures.
• Act in a professional and respectful manner at all times
• Continuously develop beneficial relationships with outside parties including customers, vendors, suppliers, and equipment related accounts
• Identify, evaluate, and successfully pursue the most cost-effective operational solutions
• Constantly coordinate with internal and external parties as required to efficiently and effectively meet the company’s project goals
• Complete and submit any and all measurables and/or reports as required
• Represent the company in a professional, organized, and confident manner at all times
• Coordinate with, and disseminate information to, internal staff, client representatives, farmers, landowners, and regulatory agency personnel as required to successfully fulfill the companies contract obligations
• Ability to pass a background check.
• Ability to pass a drug test.
• Safe driving record.
• Other duties as assigned and relevant to position.

KNOWLEDGE/SKILLS/ABILITIES:  

• General knowledge of the principles, practices and processes including current Federal and State laws, statutes, regulations, policies.
• Ability to use personal protective equipment in compliance with OSHA exposure control program. 
• Ability to work constructively with vendors and customers.
• General knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence.
• Knowledge of computer systems and applications; skill in gathering, analyzing and evaluating data. 
• Ability to exercise initiative, apply and adapt policies, principles and techniques to solve everyday problems and deal with a variety of situations. 
• Ability to develop short and long-term plans and programs and to evaluate work accomplishments. 
• Ability to establish and maintain effective relationships with management staff, other employees, and the general public. 
• Ability to maintain strict confidentiality of business and personnel information. 
• Ability to present facts and recommendations, communicate in a clear, effective, and positive manner in oral and written form.  Excellent written and verbal communication skills are required. 
• Ability to type and be proficient in the use of computer and office equipment. 
• Ability to use accuracy in the identification and reporting of data. 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Generally, the employee filling this position will be expected to be present at the project location for a 12-hour rotating shift and/or as directed by the Project Manager. May work extended hours including weekends.
• Job functions will be carried out in a vast array of environments including but not limited to maintenance facilities, job sites, customer facilities, vehicles, agricultural sites, landfills, end user facilities, etc.
• Frequently required to walk, stand, sit, climb, balance, stoop, bend, and kneel.
• Frequently must push, pull, move or lift up to 50 lbs.
• The workplace is in a smoke-free environment.  
• PPE is required and must be worn as instructed. 
• Must adhere to all safety requirements.

PERFORMANCE EXPECTATIONS: 

• 100% - Assist with managing project operations:
  1. Staff project to meet operational needs as well as the project labor budget.
  2. Ensure staff are properly trained and capable of completing assigned tasks effectively and efficiently.
  3. Ensure staff have the necessary equipment and supplies to complete the required tasks efficiently.
  4. Monitor and maintain a high level of cleanliness at the mill, on roadways and at all field sites.
  5. Ensure the equipment is constantly cleaned and maintained in accordance with company policies and procedures.
  6. Monitor project efficiencies to meet assigned goals.
  7. Maintain project operational database and distribute reports and information as required.
  8. Monitor and ensure that project operations comply with all applicable rules, regulations, policies, and procedures.
  9. Develop and maintain positive relationships with employees, customers, vendors, and the public.

SUPERVISORY RESPONSIBIITIES: 

• All project level employees report directly to the Project Manager.
• The Assistant Project Manager assists the Project Manager with supervisory responsibilities as directed.