Administrative Manager for Facilities

The New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults.

• Provide administrative support for the Building Operations and Security departments.
• Answer incoming calls and emails for the department.
• Maintain accurate bill processing procedures: maintain proposal records; process purchase orders; prepare invoicing for processing, compile all necessary documentation and apply A/P regulations as set by the Business Office.
• Develop and maintain accurate budget tracking processes, and collaborate with department colleagues to ensure projects remain on budget.
• Establish and maintain accurate, effective filing and information systems.
• Maintain records, inventory, and distribution of keys, locks, and other facilities-related equipment.
• Review, manage, and direct all incoming mail and work orders.
• Provide support to on-campus security systems. This includes reporting on the physical security system as well the C-Cure access management system.
• Preparation and printing of ID cards, as well as maintaining access management lists and hours.
• Coordinate special projects as assigned by the Director.
• Other duties assigned.

• Bachelor’s degree required.
• 2-4 years of administrative support experience.
• Proficiency in Microsoft and Google suites.
• Excellent written and oral communication and organizational skills with a strong attention to detail and accuracy.
• Strong interpersonal skills and flexibility that allow for quality relations with a variety of internal and external constituencies required.
• Personable and courteous demeanor with enthusiastic, customer-service oriented attitude required.
• High level of discretion in dealing with financial and other sensitive and/or confidential information required.
• Ability to build and maintain relationships with outside vendors.
• Ability to manage multiple priorities and work under strict deadlines required.
• Flexibility to work independently as well as part of a team and take direction from several staff members required.
• Familiarity with academic environment preferred.

NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status.

Annual Clery Report

In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. This report may be accessed here. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.