Demo

OFFICE ADMINISTRATIVE ASSISTANT

New England Security
Malden, MA Full Time
POSTED ON 1/10/2025
AVAILABLE BEFORE 4/4/2025

Title

OFFICE ADMINISTRATIVE ASSISTANT

About the Organization New England Security is a full-service security company specializing in armed and unarmed security guard patrol services, private investigations and corporate security services, with the professional experience and resources to provide superior protection to our clients.

If you like protecting people, safeguarding properties, patrolling areas to ensure safety, and working in tandem with law and order departments, then the position of a Security Officer will suit you best.

Our company is always looking for new talented individuals to join our team. Job sites open and close frequently throughout New England. We encourage you to complete the contact form below and a hiring manager will reach out to you as soon as possible.

Description

Position : Office Administrative Assistant

Department : 300 - Administration

Reports to : Vice President

JOB SUMMARY / SCOPE OF ASSIGNMENT :

Under the direct supervision of the vice president this position provides administrative and secretarial support for the vice president and department. In addition to typing, filing, answering calls, and being assigned special projects, he or she will also perform duties such as the coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, processing payroll, client billing, and working with managers seeking additional relief.

Position Requirements

JOB DUTY SUMMARY :

  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
  • Assist the controller in preparing and processing payroll on a bi-weekly basis
  • Work under the direction of the controller to prepare and distribute invoices to clients
  • Performs desktop publishing. Creates and develops visual presentations for the vice president.
  • Establishes, develops, maintains and updates filing system for the vice president and the department. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
  • Organizes and prioritizes large volumes of information and calls.
  • Sorts and distributes mail. Opens mail for the vice president. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
  • Answers phones for vice president and marketing department. Takes messages or fields / answers all routine and non-routine questions.
  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the vice president, which may include : planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

POSITION TYPE AND HOURS :

Days and hours or work will vary depending on the operational needs of the company.

Actual hours will be determined. Generally the position is a typical 9 to 5 job.

REQUIRED EDUCATION / EXPERIENCE

  • High school diploma.
  • PREFERRED EXPERIENCE :

  • Bachelor’s Degree
  • Two years of experience in a related field.
  • Exempt / Non-Exempt Non-Exempt Full-Time / Part-Time Full-Time and / or Part-Time EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation (including gender status, gender identity or expression), and protected veteran status or any other characteristic protected by law. Location MALDEN

    This position is currently accepting applications.

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