What are the responsibilities and job description for the Bookkeeper position at NEW HAVEN 138 SCHOOL DISTRICT?
Position Description
POSITION TITLE: Bookkeeper
FLSA: Exempt Professional
REPORTS TO: Superintendent
TERMS OF EMPLOYMENT: Twelve-month employment (261 days). Salary and work calendar to be established by the Board of Education.
SUMMARY:
- The bookkeeper is responsible for the school’s financial operations based upon the requirements of the Missouri Financial Accounting Manual. This would include collecting, tracking, and reconciling accounts; preparing bank deposits; processing accounts; providing customer service; copying and filing financial paperwork; entering journal entries; and managing, reconciling, and monitoring the school budget and all funds/accounts. Additionally, the bookkeeper is responsible for the preparation and submission of any required state and federal financial reports and any other duties as assigned by the Superintendent.
ESSENTIAL JOB FUNCTIONS:
This person is responsible for the following:
- Ensures timely entry of data into the school accounting system.
- Maintains vendor file
- Successfully utilizing the financial system that the school system uses to manage the financial operations of the district
- Processes checks and or submits to the bank or proper agency for payroll, health insurance, taxes, and retirement benefits
- Run operating reports and cumulative records.
- Responsible for W-9s, W-2s, and other forms, to include 1099s.
- Checks for and corrects coding errors in the general ledger through manual journal entries.
- Responsible for money transfers
- Provides fund balances in regard to student activity codes as needed
- Completes all manual journal entries.
- Make sure all numbers balance with the school accounting balance sheet and cash financial statements.
- Makes sure we are in salary compliance.
- Assists with annual audit.
- Prepares monthly financial reports for the Board of Education (Bank & Cash Reconciliation Statement and Cash Flow Summary)
- Meets all payroll requirements in a timely manner
- Completes all manual journal entries as needed
- Reviews and monitors data on ASBR throughout the current FY for errors so that they can be addressed and corrected as needed.
- Assists as needed in the completion of the Secretary of the Board Report for the Missouri Department of Elementary and Secondary Education.
- Any other duties as assigned by the Superintendent
The classified salary schedule can be found HERE.
The deadline for applications is May 19, 2025, or until the position is filled.