Office Manager

Office Manager

New Hope Academy

New Hope Academy is a pioneering school that brings together a love for Christ Jesus with a promise of excellent Christ centered education. We have a committed focus on whole-child development through caring academic mentoring along with a vision for connected community where students and families form meaningful relationships across economic, racial, and cultural differences. We feel this provides a foundation to begin the process of combating the roots of inequality, race-based separation, and class-oriented isolation. All of this to the glorification of our Lord and Savior!

New Hope Academy intentionally reserves 40 to 50% of all classroom seats for students from low-income households. We teach from a Biblical foundation while fundamentally equipping each student with tools for gaining knowledge and understanding. We believe in community and that God calls us to love, fellowship, and help one another for His glory. It is because of this that we are committed to finding the resources necessary to allow the mission to thrive. New Hope Academy is a 501(c)(3) non-profit organization.

Job Title: Office Manager

Reports To: Head of School

Salary: Competitive and commensurate with capability and experience

Hours: Full-time 12-month position

Benefits: Benefits are available the first of the month following 30 days of employment. The benefit package includes medical, dental, vision, life, short- & long-term disability, supplemental plans, and employee funded 403b. New Hope Academy covers 100% of the cost of medical, dental, vision, short- & long-term disability for the employee only. The employee may elect additional coverage including coverage for family members at the cost of the employee, 10 Personal Days, 10 Sick Days, in addition to holidays as listed on NHA’s calendar.

Job Overview:

The Office Manager will oversee daily office operations, manage administrative tasks, and support the smooth functioning of the office and clinic. This position requires a highly organized, detail-oriented individual with excellent communication and leadership skills, as well as a commitment to maintaining a positive, welcoming, and efficient workplace. Ulitmately, this role helps to improve and maintain office procedures and day-to-day operation.

Responsibilities include but are not limited to:

• Embrace and articulate the mission and vision of the school
• Manage the front office to create an appropriate atmosphere conducive to the business of New Hope Academy
• Manage and maintain NHA Clinic. Administer first aid/emergency care, administer prescription medications to students, and responsible for all documentation.
• Oversee guest experience and ensure visitor procedures
• Maintain computerized and manual records, files, and department databases
• Oversee administration of student records and maintain CUM
• Create schedules for Parent/Teacher Conferences, Birthday Books, Picture Day and other school events needed
• Manage inventory of office supplies and materials
• Address employee queries regarding office management issues
• Perform general clerical functions, sorts mail, answers phone calls, etc.
• Coordinate appointments, schedules, and manages calendars
• Support Head of School with their administrative functions
• Coordinate student lunch orders with outside vendor
• Report accurate attendance daily
• Collaborate with teachers to administrate field trips
• Oversee and manage uniform sales, inventory, donations, and serve as liason with uniform company
• Assist with school events as needed
• Attend monthly staff meetings and meetings assigned by Head of School
• Maintain front office, workroom, teacher lounge, and clinic space as well as office equipment
• Any other duties assigned by Head of School

Minimum Qualifications

• Commitment to the mission and vision of New Hope Academy
• Relationship with Jesus Christ
• Ability and desire to work with a diverse group of individuals
• Organizational and time-management skills
• Exceptional attention to detail
• Interpersonal skills
• Advanced computer skills, with an aptitude to learn new systems and procedures
• Proficient use of e-mail and Microsoft Office
• Ability to handle multiple projects effectively

Education Requirements

High School diploma required

Preferred Requirements

• Bachelor’s degree in business administration, communications or any related field
• Two to four years of experience as an administrative or office manager

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Do you have a relationship with Jesus Christ?

Ability to Relocate:

• Franklin, TN 37064: Relocate before starting work (Required)

Work Location: In person