Development Associate

Job Details

Description

The Development Associate will play a critical role in supporting the Development Department's goal to cultivate meaningful relationships, inspire philanthropic engagement, and secure the resources necessary to support and enhance the mission of New Hope Community. Working closely with the Director of Development, the Development Associate will manage donor-related tasks, event coordination, and administrative responsibilities. This full-time, in-person position will ensure the smooth operation of the department and allow the Director of Development to focus on high-level strategy and relationship building.

Qualifications

• Bachelor’s Degree in Communications, Business, Nonprofit Management, or related field, or 3 years related work experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems; Donor Management Software experience preferred.
• Minimum 1–2 years of experience in nonprofit development or a similar role.
• Strong organizational, verbal, interpersonal, and written communication skills.
• Grant seeking and project management experience preferred.
• Valid, clean NYS drivers license
  
  

Essential Functions

Donor Database Management and Reporting

• Maintain donor records and files electronically and physically, ensuring data accuracy and confidentiality.
• Ensure Donor Management Systems are fully utilized for donor segmentation, automated communication workflows, and real-time tracking of engagement metrics.
• Process all donations and pledges, preparing acknowledgment letters and tax receipts in a timely manner.
• Generate detailed fundraising and donor reports, including tracking event sponsorships, matching gifts, and giving trends.
• Reconcile donor data with the Finance Office monthly and assist in audit preparations.
  
  

Donor Stewardship and Cultivation Support

• Assist in creating personalized donor communications, proposals, and follow-ups for cultivation and stewardship.
• Support the planning and execution of donor appreciation events and initiatives.
• Prepare donor and media kits for meetings, events, and outreach activities.
• Conduct research on potential donors, foundations, and corporate sponsorship opportunities.
• Support the Director in cultivating partnerships with local businesses, community organizations, and stakeholders to build awareness and create sponsorship opportunities.
  
  

Event Coordination

• Collaborate with the Events & Marketing Department to organize fundraising and cultivation events, including guest lists, materials, and logistics.
• Oversee event registration, ticketing, and onsite logistics.
• Manage production and mailing of invitations, e-blasts, and follow-up communications.
• Prepare post-event evaluations, including revenue, attendee feedback, and areas for improvement, to ensure continuous enhancement of donor events.
  
  

Direct Mail and Communications Support

• Assist with the production, mailing, and tracking of direct mail campaigns.
• Draft copy for newsletters, event programs, and marketing materials as needed.
• Coordinate with vendors for design, printing, and digital distribution.
  
  

Administrative Support for the Development Department

• Manage schedules, agendas, and meeting minutes for Development-related meetings.
• Maintain the Development Department’s calendar, ensuring alignment with organizational goals and initiatives.
• Support grant applications and reporting by gathering required data.
• Organize files, contracts, and donor agreements.
• Work hours will vary based on events, workload or needs of the department.
  
  

Other Duties

• Support special projects and initiatives as directed by the Director of Development.
• Assist with general office support, including phone calls and correspondence.
• Frequent driving.
• Able to lift 30 lbs., 50 lbs. with assistance.
• Physical: sitting, standing, kneeling, stooping, bending, squatting.
  
  

Salary range for this position is $42,000.00 - $45,000.00.