Executive Assistant

Scope of Work: An Executive Administrative Assistant is a highly skilled administrative professional who provides support services to the CEO and other Senior Leaders.

Primary Duties:

The primary responsibility of the Executive Assistant is to ensure the smooth functioning of the CEO's office, which may include tasks such as preparing reports and presentations, special projects, and managing workflow. The Executive Assistant is responsible for coordinating projects that may involve working with all levels of internal management and staff. The Executive Assistant will be responsible for staying abreast of the trends, changes, and policies in the field and community news related to the agency.

· Support the CEO and Senior Director of Operations and Administration in all functions related to facilities and operations.

· Oversee the agency facilities, security, and IT needs in coordination with the CEO and act as liaison for any required work.

· Prepare Board packets for monthly meetings and orientation packets for new Board members

· Represent the CEO at certain community functions, as may be required

· Maintain files for CEO

· Arrange and coordinate off-site meeting logistics, i.e., reservations, food planning, technical needs

· Prepare Wednesday memo for monthly distribution

· Take minutes of meetings and distribute them timely as required

· Other duties as may be required

Qualifications:

· Ability to communicate effectively and with sensitivity.

· Strong interpersonal, organizational, and prioritizing skills.

· Self-motivated, self-reliant, dependable

· Ability to work in a team-oriented atmosphere.

· Demonstrated ability to manage multiple tasks and work independently.

· Flexibility of time/scheduling

· Valid driver's license and dependable transportation (some local travel required)

• HS diploma or Associate degree

· Minimum two years experience working as an Administrative Assistant

Job Type: Part-time

Pay: $24,000.00 - $26,000.00 per year

Expected hours: 20 per week

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)