What are the responsibilities and job description for the WIC Clerk position at New Hope Services Inc?

Job Description

Overview

New Hope Services (NHS) is proudly celebrating 65 years of service to Southern Indiana and our extended service area. NHS has built the capacity to provide a full continuum of human services from child and family support through ability services. Our unique expertise in developing affordable housing allows us to also partner with the communities we serve to have an even greater positive economic and community development impact.

STARTING PAY RATE : $15.00 / hour

16.00 for Fluent Spanish / English bilingual communication skills

Paid Holidays, Vacation, PTO and Sick Time

Office Hours : Mon 11 - 7; Tue - Fri 9 - 5

ESSENTIAL DUTIES :

Present a friendly and warm welcome to all families upon clinic visits and telephone contacts; display of excellent eye contact with families; offer a minimum of one compliment to families at each clinic visit or telephone contact
Assist families in completion of paperwork for certification process. In order to expedite process, if necessary, directly assist families in filling out paperwork if there appears to be some difficulty. Perform all assigned duties for certification processing including : income verification; updated household information; immunization records; community referrals; ID folder; check issuance; acceptable WIC foods; check explanation; notification of rights to appeal; sanctions; and vendor listing
Maintain participant confidentiality
Promote breastfeeding
Ensuring an appointment show rate of a minimum of 80% average (calculate rate daily) and that appointment slots are 100% filled on a daily basis
Meet or exceed caseload goals. Assist in contacting clients to pick up checks routinely, appointment reminders, etc.
Ensure a monthly participation rate for WIC at or above the state average
Responsible for contacting clients to pick up checks routinely.

a) Daily documentation of scheduled check pick ups in appt. book

b) Daily mailing of reminder post cards for appts.

c) Ongoing phone contacts with clients

End of the month participation reports will be completed and submitted no later than the 5th calendar day of the following month; updating of answering machine messages; direct communication with PDA when necessary; phone answering; appointment scheduling

Check stock duties include ensuring adequate local clinic supply, daily lock up of check stock

Ineligible File maintenance includes Form Letter A distribution and filing of copies, ensuring ineligibility signatures are documented, and ensuring general note and alert is entered in statewide database

Participate in community outreach activities

Accept clinic assignments as scheduled. Travel reimbursement provided for subsequent clinic travel beyond clinic site where work day begins

GENERAL DUTIES :

Help in other areas of the facility as requested by any supervisor or program director

Be thoroughly familiar with, and review at least annually, personnel policies and procedures of New Hope Services, Inc.

Maintain confidentiality regarding all personnel and financial matters of the corporation

Contribute to team efforts to accomplish the mission statement of NHCFS and NHS

QUALIFICATIONS :

Strong skills and knowledge with computers

Experience working with customers

High School Diploma or GED required

Spanish / English bilingual skills preferred

Benefits

Medical - company pays 80% of premium

Dental

Vision

LTD - company paid

Life Insurance - company paid

Employee Assistance Program - company paid

Accident & Critical Illness

401k - annual company match (% varies)

Paid Vacation, Paid Sick Time, Paid Personal Days, Paid Holidays

Equal Opportunity Employer

Salary : $15 - $16

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