Health Information Management (HIM) Specialist

NEW HORIZON FAMILY HEALTH SERVICES, INC.

Position Description

JOB TITLE: Health Information Management Specialist

DEPARTMENT: Clinical

SUPERVISOR: Mallard Site Manager

STATUS: Full-Time

**IMPORTANT NOTE**

THIS DOCUMENT DOES NOT CREATE AN EXPRESS OR IMPLIED CONTRACT OF EMPLOYMENT

JOB SUMMARY:

Under the supervision of the Mallard Site Manager, the Health Information Management Specialist is responsible for processing patient health information in a timely, accurate manner. Assists the Mallard Site Manager in coordinating and updating all necessary processes required by the HIM Department. Responsible for the timely and accurate processing of patient health information records and ensuring the release of such information in accordance with applicable laws.

DUTIES PERFORMED:

• Assembles and processes patient health information records according to NHFHS guidelines/protocols.
• Ensures all releases of information are in compliance with the request, authorization, company policy, HIPAA, and HITECH regulations, as well as other applicable state and Federal laws.
• Accurately completes yearly updates to the NHFHS HIM Procedure Manual.
• Assists the Mallard Site Manager with HIM staff training and delegation of job duties for the HIM team
• Answers telephone and responds appropriately to medical staff or any other authorized parties.
• Classify, audit and organize medical reports.
• Retrieves health information documents for patients/nurses/physicians.
• Ensures medical charts are signed in and out appropriately.
• Provides assistance to other medical records personnel and outlying departments.
• Audits medical records for missing or incorrect labeling.
• Notes documentation deficiencies and routes to the appropriate provider.
• Identify health information reports and ensure their timely upload into patient health records and correct labeling.
• Complete required health information tasks (buckets) in the electronic medical record system.
• Performs other duties which may be assigned by the Mallard Site Manager, CMO, COO, CEO and DON.
  
  
  

New Horizon Family Health Services, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. THIS DOCUMENT DOES NOT CREATE AN EXPRESS OR IMPLIED CONTRACT OF EMPLOYMENT.

QUALIFICATIONS:

• EDUCATION:
• REQUIRED:
• Associate degree in Health Information Management

• EXPERIENCE:
• REQUIRED:
• Completion of a Medical Terminology Course
• PREFERRED:
• Or three (3) years of experience in a medical office setting
  

OTHER REQUIREMENTS:

• Working knowledge of medical terminology.
• Must be capable of establishing and maintaining professional working relationships with co-workers, supervisor(s).
• Must hold all patient Protected Health Information (PHI) other patient personal information and agency information in confidence, in accordance with the attached Employee Confidentiality Statement.
• Actively participate in and comply with all aspects of the NHFHS Corporate Compliance Program, follow the Program Code of Conduct and obey all relevant laws, statutes, regulations and requirements applicable to Medicaid, Medicare and other State and Federal healthcare programs.
• Participates in CQI, other internal committees, special projects/observances or other activities that promote improvements in organizational performance and/or advance the mission, goals and objectives of New Horizon Family Health Services.
• Maintains a neat and orderly work area.
• Adheres to schedules for work, lunch and breaks.
• Dependable and conducts themselves professionally.
• Proficient in relevant software, tools, and applications necessary for the role.
• Builds and maintains productive relationships with internal and external stakeholders.
• Exhibits exceptional communication skills, including oral, written, and presentation abilities.
• Must demonstrate clear and readable handwriting, exceptional spelling proficiency, and must speak clearly with grammatical accuracy
• Exercises sound judgment, discretion, and critical thinking in decision-making
  
  
  

Benefits:

New Horizon Family Health Services offers a robust and comprehensive benefit package to full time employees. These choices/options include:

• Vacation plus holidays and sick leave
  
  
  

Optional Benefits which include:

• Medical (PEBA State Health Plan), Dental and Vision benefits
• Flexible Spending and Health Savings Accounts
• Voluntary Life Insurance
• Short Term Disability and Long Term Disability
• Optional contribution to a 403 (b) Retirement Plan, with up to 4% employer match after the first year of employment
• Continuing education courses through SC AHEC
  
  
  

Mission:

Our Mission is to provide quality, affordable, compassionate patient-centered health care to improve the health of the communities we serve. Our Vision is that our community will be one of the healthiest in the Nation. Superior patient care is the hallmark of NHFHS.

Community:

Greenville, South Carolina is the perfect place to live, work, and play. Greenville is surrounded by mountains, lakes, hiking & biking trails, as well as recreational activities including golf, tennis, water sports, cultural performances and more. Geographically located between Atlanta, GA and Charlotte, NC, with beaches just 3.5 to 4 hours away.

We are an Equal Opportunity employer.