What are the responsibilities and job description for the Administrative Specialist 1 Confidential position at New Jersey Courts?
Description
SHOULD ANOTHER POSITION BECOME AVAILABLE WITHIN THE NEXT FIVE MONTHS OF THIS RECRUITMENT, THE APPLICANT POOL FROM THIS POSTING MAY BE USED TO FILL ADDITIONAL POSITIONS.
SALARY: The salary range for this position is $47,400.76 to $74,716.17 for Schedule A, and $47,400.76 to $70,980.36 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The Burlington Vicinage is seeking a detail-oriented individual with strong office, organization, interpersonal, teamwork and technical skill to provide a variety of confidential and administrative functions to support the Court Executive 2B (Finance Division Manager) and Court Executive 1B (Assistant Finance Division Manager) as well as perform some purchasing responsibilities. The ideal candidate will employ self-management, leadership and administrative skills for, but not limited to the following: drafting correspondence and responding to inquiries; gathering confidential information for management review; scheduling meetings, preparing agendas, taking minutes for distribution; advising management and staff on financial policies and procedures; compiling/analyzing financial or technical data; creating and updating spreadsheets and charts; establishing and maintaining filing systems; preparing records retention, inventory and destruction lists; processing purchase orders as needed; assisting with yearly physical inventory and the preparation of the report; maintaining division office supplies; verifying receipt of good and services and distribute to division liaisons as needed; regulating the flow of work in accordance with established Finance Division priorities, schedules, and due dates; performing other administrative support duties as required.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties
- Support the Finance Division Manager and the Assistant Manager
- Complete daily attendance for the division and maintain the division calendar
- Primary Finance evacuation area coordinator in the event of a building emergency
- Meeting agendas and minutes for quarterly partnership meeting with other divisions
- Distribute live payroll checks when applicable
- Assist with year physical inventory
- Prepare yearly record retention reporting and boxing of records
- Maintain record destruction lists
- Supply inventory for division including processing requests in the ePP1 system
Qualifications
Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below.
The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute:
- All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
- Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
- Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.
Supplemental Information
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Salary : $47,401 - $74,716
