Administrative Specialist 1

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $47,400.76 to $74,716.17 for Schedule A, and $47,400.76 to $70,980.36 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary is seeking a highly motivated professional to serve as an Administrative Specialist 1 for the Office of Board Counsel (the OBC), under the supervision of Chief Counsel. The selected candidate will be responsible for performing case management functions in attorney disciplinary matters and for providing administrative support to the OBC’s attorneys and managers. 

The selected candidate will be tasked with supporting all crucial functions of the Disciplinary Review Board. The individual must possess strong organizational skills and a demonstrated ability to work efficiently in an often fast-paced environment.

The individual also must be adept at handling walk-in inquiries, telephone calls, and correspondence. Additionally, the individual must learn the nuances of confidentiality regarding ethics matters. 

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Perform independent review of newly docketed disciplinary matters for deficiencies and compliance with governing Court Rules, in coordination with the unit’s Administrative Specialist 2, staff attorney, or manager.
• Draft correspondence, including scheduling letters
• Create and organize an electronic file and case summary for staff attorney and Board use
• Assist staff attorneys and managers in processing disciplinary cases
• Monitor and calendar disciplinary matters for appropriate follow-up
• Prepare for monthly Board meetings; coordinate security, parking, and CourtSmart operations
• Assist with the transmittal of certain disciplinary matters and Board decision to the Supreme Court
• Provide quality customer support to the public, grievants, and respondents via telephone and in-person inquiries 

• All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission  or the New Jersey Judiciary.
• Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
• Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.

Salary : $47,401 - $74,716