What are the responsibilities and job description for the Judges Secretary 1 position at New Jersey Courts?
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $47,400.76 to $70,721.27 for Schedule A, and $47,400.76 to $67,185.19 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The Morris/Sussex Vicinage is seeking a well-organized secretary to work in a fast-paced environment under the general direction of a Superior Court Judge in the Family Division. The selected individual needs strong technical and administrative skills, as well as attention-to-detail and exceptional organization skills to support the judge. Duties include, but are not limited to: conforming judge's orders and maintaining the workflow in/out of judicial chambers; communicating the judge's schedule with division administration and case management personnel; preparation and submission of local and state reports; management of incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same; procuring supplies and equipment and inventory for chambers, and any additional duties as required and assigned. Strong computer skills needed for information processing using Judiciary-wide computer systems. Other duties include formatting and typing jury instructions, charges, judicial opinions and other legal documents; composing routine correspondence, such as form letters or standard replies to inquiries; composing non-routine correspondence; answering inquiries from the public; editing letters, documents or articles; filing records, and serving as liaison between the judge and the case management and operating divisions.
**Although this position is currently based in the Sussex County Judicial Center (Newton, NJ) travel to the Morris County Courthouse (Morristown, NJ) and other Judiciary locations is required. **
• Conforming Judge's orders and decisions and maintaining the workflow in and out of judicial
chambers.
• Proofreading typed material for accuracy and correct punctuation, spelling and grammar.
• Performing data entry into mainframe systems.
• Coordinating and communicating the judge's schedule with division administration and case
management personnel.
• Preparing and submitting local and state reports.
• Managing of incoming and outgoing communications, including mail, telephone, case conference
calls and follow-up of same.
• Procuring supplies, equipment, and inventory for chambers.
• Performing formatting and typing changes to judicial opinions and other legal documents.
• Composing routine correspondence, such as form letters or standard replies to inquiries, as well
as non-routine correspondence.
• Answering inquiries from the public, judiciary employees, security personnel, judges, attorneys,
and others.
• Filing hard copy and electronic records and maintaining a filing system in the Judge's chambers.
• Other duties as required and assigned.
Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.
Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate).
Note: Knowledge of legal terminology and working knowledge of Microsoft Office is helpful.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Salary : $47,401 - $70,721
