What are the responsibilities and job description for the Judiciary Clerk 3 - Multiple Divisions *REPOST position at New Jersey Courts?
Description
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $44,326.42 to $67,134.41 for Schedule A, and $44,326.42 to $60,100.37 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.
REPOST
Open to all who qualify
Those who previously applied do not need to reapply.
The Judiciary offers a strong opportunity for growth.
SHOULD ANOTHER POSITION BECOME AVAILABLE WITHIN THE NEXT FIVE MONTHS OF THE CLOSING DATE OF THIS RECRUITMENT, THE APPLICANT POOL FROM THIS POSITION MAY BE USED TO FILL ADDITIONAL POSITIONS.
(Current vacancies in Civil, Probation (IVD), and Family Divisions)
The Morris/Sussex Vicinage is searching for customer service-oriented individuals with strong technical competence, reasoning, teamwork and interpersonal skills. Under the general direction of the Division Manager, or other supervisory personnel, the successful candidate will utilize office skills to provide a variety of administrative clerical functions and clerical support to the division.
Although there are multiple positions based out of the Morris County Courthouse (Morristown, NJ), travel to the Sussex County Judicial Center (Newton, NJ) and other Judiciary locations may be required.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties
Civil Division:
- Court clerking duties, including but not limited to operating digital recording systems accurately; maintaining accurate and detailed records and logs of in-court activities; marking exhibits; administering oaths to witnesses.
- Moderating virtual hearings.
- Completing court-related paperwork.
- Answer questions posed by judges, the public, clients, customers, coworkers, and supervisors.
- Provide excellent customer service to external and internal customers in person at the intake counter, over the phone and via written communication.
- Compiling and entering data in computer systems.
- Verifying records for accuracy, completeness, or conformity, issuing legal writs or other legal documents.
- Schedule and coordinate conferences, hearing trials and other court events.
- Perform other related duties as required.
- Inform court users of delinquencies in filing.
Family Division:
- Serve as a court clerk/backup court clerk to a Family Court Judge.
- Operate and maintain Court smart.
- Mark and maintain evidence.
- Operate and test court recording equipment proficiently per the current guidelines and procedures.
- Answer inquiries from the public.
- Explain judiciary policies and procedures to clients and customers.
- Perform data entry and case processing for Family dockets.
- Process court documents submitted through Jeds and upload documents to the E-courts case jacket.
- Order prisoners from state institutions and/or county jails.
- Examine documents for adherence to applicable procedures.
- Facilitate movement of case related matters.
- Inform court users of delinquencies in filing.
- Schedule dates or times for conferences, hearings, trials, adjournments.
- File documents and files in appropriate location.
- Provide copies of requested documents to external and internal customers.
- Purge, destroy and/or send to archives older case files.
- Complete orders/forms for various types of proceedings.
- Enter case results and distribute orders to designated court users and appropriate offices.
- Screen and process time sensitive paperwork, including checking for accuracy.
- Confer regularly with chambers staff regarding motions and scheduling.
- Perform other related duties as required.
Probation Division:
- Serve as the front desk clerk, greet customers, and notify assigned workers when someone needs to be seen.
- Create new case files.
- Mail processing - Sort and distribute incoming mail, drop off outgoing mail at Operations and utilize postage machine.
- Conduct searches in Clear System.
- Conduct searches in NJKIDS to identify any new clients shared with probation supervision and code case accordingly in CAPS and NJKIDS.
- Serve as court clerk for the probation child support enforcement hearings (ELRS) and ensure Court Smart is running.
- Conduct yearly destruction of closed case files that have completed the retention schedule.
- Serve as front desk clerk as needed for the probation supervision unit.
- Assist caseworkers with the drafting and mailing of correspondence as needed.
- Special Note: Family Division Staff are expected to conduct all aspects of their daily job with the understanding and appreciation that their actions may impact an individual’s liberty. This includes but is not limited to completing work accurately, responding to customers inquiries accurately, following established protocol regarding loss of liberty, and communicating information clearly and accurately to managers, supervisors, staff and customers.
Qualifications
Experience Requirement: One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
Supplemental Information
Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching. The selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds.
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Salary : $44,326 - $67,134
