JUNIOR LEGAL ASSISTANT (ADMINISTRATIVE SPECIALIST 1)

Salary : See Position Description

Location : Ewing, NJ

Job Type : Full Time

Remote Employment : Flexible / Hybrid

Job Number : 2025-10995

Central Office / Vicinage : Central Office

Division : Supreme Court (OAE)

Opening Date : 01 / 28 / 2025

Closing Date : 2 / 28 / 2025 11 : 59 PM Eastern

Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY : The salary range for this position is $47,400.76 to $74,716.17 for Schedule A, and $47,400.76 to $70,980.36 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band / level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

Under the general direction of the Chief of Litigation of the Office of Attorney Ethics (OAE), or other supervisory personnel, the Junior Legal Assistant will work both collaboratively and independently with the OAE Senior Legal Assistant to support and organize attorney discipline cases through all phases of the disciplinary process.

REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

• Organizing and analyzing case files for the preparation of discovery
• Organizing, redacting, and sequentially numbering documentary evidence for use at hearings using AdobePro
• Preparing binders containing hearing exhibits for use at ethics hearings
• Coordinating with Ethics Counsel in the preparation of correspondence
• Preparing summaries of documents
• Assisting with witness interviews
• Developing visual aids for use at hearings
• Assisting attorneys and investigators to manage evidence at a hearing
• Assisting attorneys and managers in the day-to-day operation of the disciplinary diversion program, and in the monitoring of disciplined lawyers
• Scanning documents into online case management program(s)

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Three years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following : document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and / or scheduling meetings or appointments.

Proficiency and prior experience with AdobePro and Excel strongly preferred. Paralegal certification preferred.

Testing : Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below.

The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute :

Supplemental Information

Driver's License : Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work : US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note : Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law : In accordance with N.J.S.A. 52 : 14-7 (L. 2011, Chapter 70), the New Jersey First Act, all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY :

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate see resume or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of : the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity / Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-877-204-4442 (toll free call)

Monday through Friday, 6 : 00 AM to 6 : 00 PM Mountain Time (MT)

New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as :

Public Employee's Retirement System pension program

Federal Student Loan Forgiveness for employees with 10 years or more of service

Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays

Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT)

Comprehensive training offerings including LinkedIn Learning.

Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave

NJBest 529 College Savings Plan

Member Term Life Coverage including basic and optional plans

Salary : $47,401 - $70,980