What are the responsibilities and job description for the Recruiting Assistant (Judiciary Clerk 3, Confidential) position at New Jersey Courts?
- Amended Repost -
Amended to revise salary, job description, and duties. Applicants who previously applied need not reapply.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $44,326.42 to $67,134.41 for Schedule A, and $44,326.42 to $60,100.37 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 20, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 20, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The NJ Courts Office of Management and Administrative Services is seeking a highly detail-oriented individual with excellent customer service abilities to join our Human Resources Division. The selected individual will play an integral part in the Placement Unit by providing recruiters with critical administrative support, prioritizing recruitment coordination, customer service, and a variety of other duties and special projects as assigned by management.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
- Prioritize, schedule, and confirm interviews; send notifications; and generate reports using the applicant tracking system.
- Administer writing sample and typing assessments to interviewees, distribute copies of the results to the hiring panel and maintain records SharePoint.
- Coordinate, schedule, and conduct fingerprinting.
- Facilitate the Onboard process for new hires using the applicant tracking system.
- Conduct reference checks and employment verifications.
- Guide candidates to their designated interview location or moderate virtual interviews.
- Maintain and record real-time recruitment data on the timeline.
- Provide excellent customer service and accurate information to internal and external customers.
- Welcome all visitors to the Human Resources office, ensuring consistent presence in the reception area.
- Prepare, format, and distribute interview materials to the hiring panels.
- Accurately prepare and distribute confidential correspondence.
- Coordinate with recruiters to close recruitments including uploading documents to the applicant tracking system and electronic employee files.
Note: Candidates with a proven track record of supporting and coordinating multiple entities are preferred.
Regular and predictable physical presence at the worksite is an essential function of this position.
- All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
- Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
- Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
Salary : $42,827 - $64,864
