Administrative Assistant / DSP

Job Title:
Administrative Assistant

Job Overview:
The Part-Time Administrative Assistant to the CEO will provide essential administrative support to the CEO, ensuring that the daily operations run smoothly. This role requires a highly organized, detail-oriented individual who can handle a variety of tasks, communicate effectively, and manage a busy schedule. The assistant will be responsible for handling correspondence, scheduling, preparing reports, and assisting with other administrative tasks as needed.

Key Responsibilities:

• Calendar Management: Schedule and manage appointments, meetings, and events for the CEO, ensuring there are no scheduling conflicts.
• Communication Support: Handle emails, phone calls, and other correspondence on behalf of the CEO. Respond to inquiries and redirect as appropriate.
• Document Preparation: Prepare, proofread, and format presentations, reports, and other documents for the CEO. Ensure that all materials are accurate and delivered on time.
• Travel Arrangements: Organize travel plans for the CEO, including booking flights, accommodations, and transportation. Prepare itineraries and ensure that all travel logistics are smooth.
• Meeting Coordination: Arrange meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Office Support: Assist in maintaining office supplies, ordering equipment, and handling other general administrative tasks as required.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Project Assistance: Support the CEO with various ongoing projects, assisting with research, documentation, and other tasks as needed.

Compensation:

• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Positive, proactive attitude and strong work ethic.

Job Type: Part-time

Pay: $16.00 - $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Westwood, NJ: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $17