Accounting Manager

Position Summary:

Reporting to the Vice President of Finance, the Accounting Manager is responsible for overseeing day-to-day accounting operations, managing vendor relationships, preparing financial reports, and ensuring compliance with accounting regulations. This position plays a key role in month-end closing, audits, and financial planning while also contributing to the company’s efforts to reduce costs and enhance revenue. This position collaborates with all members of the organization.

Essential Functions:

• Review and post invoices and expense reimbursements.
• Complete check runs
• Manage vendor relationships, including setup, maintenance, and W-9 collection.
• Review aging reports and follow up on outstanding receivables.
• Prepare and submit retirement plan contributions.
• Perform bank, investment, and other financial reconciliations.
• Create and enter month-end journal entries.
• Update membership dues and perform bank reconciliations for FPA and FPCA accounting.
• Prepare financial reports, memos, and reconcile revenue and subrecipient payments.
• Manage grant payments, track insurance, and ensure timely payments.
• Monitor cost-per-patient statistics compared to prior years.
• Prepare quarterly funder reports (FFR) and expenditure reports.
• Reconcile Form 941 and review 1099s.
• Facilitate audit and Form 990 preparations.
• Assist in the annual budget process.
• Update and develop financial policies and procedures.
• Manage and update general ledger codes, programs, and departments.
• Deactivate outdated general ledger codes, programs, and departments.
• Draw down funds from grants and manage payment dues.

Financial Oversight:

• Recommend strategies to reduce costs and enhance revenue.
• Preparing documentation for external auditors
• Analyze financial statements for discrepancies and alert the Vice President of Finance as needed.
• Coordinate semi-annual audits and assist the Vice President of Finance with audit processes.
• Reconcile monthly accounts for accurate reporting and ledger maintenance.
• Delegate financial tasks to the accounting team as needed.
• This is not intended to be an exhaustive list of all of job responsibilities and deliveries.

Education, Skills, and Experience:

To be successful in this role, the ideal candidate will possess the following skills and experience:

• Bachelor’s degree in accounting, finance, business administration or related field and/or minimum of five years of experience in accounting and /or finance preferably with a non-profit organization.
• Account Reconciliation experience and understanding of accounting standards a MUST.
• Experience with Accounting Systems; Experience with NetSuite a plus.
• Proficient in Excel
• Strong attention to detail and critical thinking skills.
• Ability to maintain confidentiality.
• Strong verbal and written communication skills, not afraid to pick up the phone.
• Strong organizational and time management skills.
• Fast and eager learner who thrives in tackling new and diverse challenges with the ability to think outside the box.
• Willingness to learn and grow with the organization.
• Strong commitment to the ethos of the organization.

Work Schedule and Time Commitment

• Flexible Schedule – NJFPL maintains a flexible schedule. Employees work at least seven (7) hours per day with a thirty (30)-minute lunch period.
• Hybrid Work Environment – NJFPL maintains a hybrid work environment. Employees must work in the NJFPL office a minimum of 3 days a week and may work in a remote capacity the remaining 2 days per week. Employees may elect to work in the office up to 5 days a week.
• Travel within the State is required once per month. This position requires the employee to have access to transportation for in-state travel. Out-of-state travel to training or conferences is expected once annually. Work-related travel expenses are covered by NJFPL.

Compensation & Benefits:

Status: Full-time, Exempt

Salary Range: $83,000 – $92,000, depending on experience.

Reports to: Vice President of Finance

Benefits: We offer generous benefits including health insurance, dental, vision, including partial premium coverage for dependents. Retirement 401k with employer contribution after 1 year. Twelve (12) paid holidays, generous vacation and sick leave policies, and parental leave.

NJFPL is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction or current employment status.

NJFPL is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We aim to build a diverse team that represents New Jersey’s citizens and the reproductive justice community. We encourage candidates from all backgrounds to apply.

NJFPL is currently operating under a hybrid in-office/remote work approach. All employees are expected to work from our office in Newark, NJ three days per week. If hired, NJFPL requires all employees to be vaccinated, unless a medical or religious accommodation is needed. Reasonable accommodation will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.

To Apply
Interested candidates should submit their resume and cover letter describing their interest in and fit for the position.

Those selected for advancement will be notified and invited to participate in the interview process. Finalists will be asked to provide 3 references.

Job Type: Full-time

Pay: $83,000.00 - $92,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $83,000 - $92,000