Contract Administrator I

NOTICE OF VACANCY

THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:

Job Title: Contract Administrator I
Salary Range: Range 9 ($53,386.80 - $75,128.43)
Division: Asset Management
FL Status: Exempt
Issue Date: 3/11/25
Closing Date: 4/2/25
Union Status: Professional Bargaining Unit, Exempt
Employment Status: Full time

JOB DESCRIPTION

Under the supervision of the Asset Manager, conduct Management and Occupancy Reviews; follow up on HUD physical inspections; review and analyze operating budgets and Section 8 HUD Vouchers; maintain database of electronic transmission of tenant files through Tenant Rental Assistance Certification Systems (TRACS); attend workshops and conferences. Responsible for preparation and presenting workshop materials; assist with training new Contract Administrators; perform other related duties as required.

• Follow up on HUD physical inspections to determine compliance with established procedures and to ensure the correction of noted deficiencies.
• Conduct Management and Occupancy Reviews in accordance with HUD specifications. Identify and resolve problems related to the operation of the development, management deficiencies, excessive vacancies, or other areas identified by HUD as problems.
• Prepare monthly, quarterly, and annual status reports as required by HUD in accordance with HUD specifications.
• Assist on-site Managers in the implementation and interpretation of HUD rules and regulations and in determining tenant eligibility. Assist outside agencies in interpreting and implementing HUD rules and regulations in accordance with HUD Manual #4350.3.
• Participate in site meetings; draft internal/external correspondence as required.
• Attend workshops and conferences regarding changes in HUD regulations, changes in EIV, as well as, policy changes affecting Management and Occupancy reviews.
• Perform related duties as required or as related to the Contract Administration program.

MINIMUM REQUIREMENTS

Education / Experience:

Two (2) year college degree and five (5) years of progressively responsible housing management experience which demonstrates a thorough knowledge of Section 8 Project Based programs; or an equivalent combination of education and experience that meets the required knowledge, skills and abilities.
Responsible for a portfolio of 15 properties depending on the complexity of the project.

Skills:

• Practical knowledge of policies and procedures for the organization and servicing of FHA multi-family mortgage insurance programs, and occupancy requirements.
• General knowledge of accounting procedures and practices.
• Knowledge of Section 8 Project Based programs.
• Proficiency in Microsoft Office environment.
• Ability to communicate orally, in writing, and to listen actively.
• Ability to analyze complex issues/problems and recommend solutions.
• Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperation and effective communication with customers, clients, peers and management.

Physical Demands: Employees are required to walk the site of the developments and access all areas of the developments.

Working Conditions: General office environment combined with driving throughout the State, depending on the location of the developments.

Certificates & Licenses Required: No later than the one-year anniversary of the employee's start date; administrators shall have successfully completed an NJHMFA approved CPO (Certified Professional of Occupancy) certification course. Upon receipt of certification, administrators must satisfy the continuing education requirements to maintain his/her CPO certification.
A valid driver’s license in the state in which the person resides is required only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

BENEFITS

Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.

The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.

Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.