What are the responsibilities and job description for the Procurement Officer II position at New Jersey Housing and Mortgage Finance Agency?
NOTICE OF VACANCY
THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:
Job Title: Procurement Officer II
Salary Range: PR R9 ($51,831.54 - $72,939.79) PR R 10 ($57,151.13 - $80,416.68)
Division: Operations
FL Status: Exempt
Issue Date: 1/8/25
Closing Date: 2/8/25
Union Status: Professional Bargaining Unit, Exempt
Employment Status: Full time
JOB DESCRIPTION
Under general supervision of the Manager of Operations is responsible for the purchase of goods and services; managing the
Request for Proposal (RFP) process for purchases over the bid threshold, including the preparation of requests for proposals and
the generation of acceptance and rejection letters; the maintenance of vendor contracts and related records; and perform related
duties as required.
- Manage the RFP process for purchase over the bid threshhold in accordance with HMFA Policy 3.01, Purchase of Goods and Services. Prepare concise and accurate RFPs in conjunction with the Requestor according to HMFA policies and procedures.
- Generate acceptance and rejection letters as required by the bid process.
- Prepare correspondence related to purchasing matters.
- Prepare advertisements for soliciting bids.
- Prepare purchase orders and payment requisitions.
- Manage the HMFA's maintenance contracts/service agreements and renewals.
- Update vendor lists utilizing available resources.
- Perform related duties or complete special projects as required.
MINIMUM REQUIREMENTS
Education / Experience:
Procurement Officer II (Range 10)
Four (4) year college degree from an accredited college or university; five (5) years of business experience; or a combination of
both education and experience that provides the required knowledge, skills and abilities.
Skills:
- Knowledge of State procurement procedures and practices.
- Knowledge of accounting principles.
- Ability to draft proposals designed to ensure timely delivery at the best possible price of services and of the required quality.
- Ability to analyze purchase regulations and apply them to specific situations.
- Ability to analyze bids and draw conclusions.
- Ability to communicate effectively, orally, in writing and to listen actively.
- Ability to establish and maintain effective working relationships with co-workers and the general public.
- Ability to organize and accomplish multiple assignments simultaneously.
- Ability to accurately enter and retrieve computer data.
- Ability to maintain a positive work atmosphere in an appropriate manner of behavior which ensures cooperation and effective communication with customers, clients, peers and management.
Physical Demands: Ability to lift 10 pounds
Working Conditions: General office environment
Certificates & Licenses Required: QPA, RPPO or RPPS certification is a plus
BENEFITS
- Medical, prescription, dental, vision & long term disability
- FSA & HSA
- Public Service Loan Forgiveness and Tuition Reimbursement
- Public Employees' Retirement System (PERS)
- Deferred compensation plans
- Employee assistance services (EAS)
- State employee discounts program
- Paid personal, sick and vacation days
- Paid holidays
- Partial Telework
Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.
Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
Salary : $51,832 - $72,940
