What are the responsibilities and job description for the Electronic Resources Librarian position at New Jersey Institute of Technology?

Title :

Electronic Resources Librarian

Department : Van Houten Library

Reports To :

Associate University Librarian-Collections & Information Technology Van Houten Library

Position Type : Staff

Position Summary :

The Robert W. Van Houten Library at New JerseyInstitute of Technology (NJIT) seeks an innovative and detail-orientedElectronic Resources Librarian (ERL) for a full-time, non-tenure-trackposition. This role is critical to advancing the library's mission of managingand providing seamless access to digital content. Reporting to the AssociateUniversity Librarian for Collections and Information Technology, the ERL willoversee the lifecycle management of electronic and digital resources, includingcontract negotiations, licensing, and transformative agreements, and ensurediscovery and seamless access to digital collections. This position will play akey role in supporting digital resource management initiatives, collaboratingwith faculty and stakeholders, staying informed on trends in libraries andhigher education, and maintaining a strong focus on exceptional customerservice and teamwork.

This position requires a 35-hour workweek,which currently includes one remote workday per week. It may also require oneevening shift per week and occasional weekend hours as needed.

This is an exciting opportunity to contributeto the transformation of library services and digital resource management atNJIT, ensuring access to cutting-edge digital content while upholding theuniversity's mission of innovation and excellence.

Essential Functions :

DigitalResource Management (50%)

Oversees the lifecycle management of electronic resources, including subscriptions, databases, e-books, journals, and streaming media. Conducts product research, coordinates trials, and evaluates offers to support informed decision-making.
Negotiates and formalizes resource licenses with internal departments, publishers, vendors, and consortia, ensuring favorable pricing and terms.
Participates in budget planning and management; ensures accurate invoice payments and distributes departmental allotments based on established formulas.
Resolves issues such as broken links, authentication errors, and connectivity problems to ensure uninterrupted access to electronic resources. Coordinates with vendors, IT staff, and other stakeholders to provide timely solutions.
Coordinates with the open access staff to advance transformative agreements that align with the library's strategic goals and enhance access to scholarly content.
Collects, analyzes, and presents usage data to inform purchasing, renewal, and cancellation decisions. Shares findings with stakeholders to support strategic planning.
Collaborates with acquisitions, cataloging, collection development, and user services teams to manage electronic resources effectively.
Works closely with the assessment staff to design and implement strategies for evaluating electronic resources, leveraging data to guide informed collection development decisions.
Stays informed on trends and best practices in electronic resource management, participating in user groups and open-source communities to enhance access and discoverability. Maintains consistent service quality, procedures, and best practices.

Acquisitionsand Serials Management (45%)

Oversees acquisitions operations, including resource allocations, encumbrances, and the library management system's (LMS) acquisition module.

Manages serials operations, including receiving, activating, updating, binding, and repairing physical items.

Guides interlibrary loan (ILL) operations, including managing the acquisition of electronic resources from Reprints Desk and other commercial vendors.

Research and InstructionManagement (5%)

Provides research and reference support to library users virtually and in person. Assists with library searches and connects patrons with appropriate resources. Serves as backup at the research help desk as needed.

Develops and maintains guides and tutorials to support instructional and research activities, focusing on enhancing access to and effective use of electronic resources.

Additional Functions :

Serves as the primary representative for electronic and digital resources on campus, system-wide, state, national, and international levels.

Contributes to projects, including accreditation reviews and new program development. Participates in University and Library committees and engages in professional growth through scholarship and service to library organizations as appropriate.

Performs additional professional responsibilities as required.

Prerequisite Qualifications :

A Master's degree in library or information science from an ALA-accredited program or equivalent degree in a related discipline.

At least three (3) years of professional experience with electronic resource lifecycle management and licensing contracts.

Expertise in licensing agreements, records management, and understanding archival rights, perpetual access, open access, interlibrary loan, copyright, and fair use.

Advanced proficiency in Excel and data analysis tools for library decision-making.

Possessing strong analytical, problem-solving, and communication skills, with the ability to manage multiple priorities, meet deadlines, and work independently and collaboratively.

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications :

Familiarity with essential library systems and tools, including the management of electronic resources and authentication processes such as IP-based proxy services, federated identity solution like OpenAthens.

Demonstrated ability to troubleshoot technical issues with electronic resources, including authentication errors, link resolver challenges, vendor platform problems, licensing and subscription discrepancies, browser compatibility issues, network disruptions, and user-related errors.

Familiarity with general metadata concepts and frameworks relevant to library resources, such as usage statistics standards (e.g., SUSHI and COUNTER) and basic principles for organizing and describing digital content.

Familiarity with library management and discovery tools (Ex Libris Alma and Primo) and platforms commonly used for resource access and user services, such as Springshare products, RapidILL, or similar systems.

Project Management certification such as CAPM or PMP or provenexperience managing projects, including planning, execution, and stakeholdercollaboration to meet objectives.

Bargaining Unit : Range / Band :

FLSA :

Exempt

Full-Time

Special Instructions toApplicants :

Applicants should include the following forconsideration :

A cover letter addressing qualifications for the position,

A CV / resume, and

Contact information for three (3) references, including at least one (1) current or past supervisor.

References will only be contacted if thecandidate is selected as a finalist. Applications will be reviewed immediatelyand continue until the position is filled.

Research indicates that women and individuals from underrepresentedgroups often hesitate to apply for roles unless they meet every qualification.At NJIT, we understand that no candidate will perfectly match 100% of thequalifications listed. If this role resonates with you and aligns with yourskills and experiences, we strongly encourage you to apply.

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