Clerical Assistant IV

Energize your future and join our team as we pursue a reliable, sustainable, cleaner energy future. At our Fortune 1000 diversified energy company, you’ll find a friendly, community-minded environment, with flexible work schedules, opportunities for growth and development, and competitive pay and benefits.   New Jersey Natural Gas (NJNG), a subsidiary of New Jersey Resources is seeking a Clerical Assistant IV to Provide the SAVEGREEN Business Unit support services to assist management and staff in reaching their strategic and tactical goals.   Position Responsibilities:   Organize, maintain and develop all administrative functions of the business unit. Compile and prepare monthly report for all pro-card charges. Maintain receipts and a monthly log of charges. Organize, reconcile, and process all departmental invoices into Oracle. Maintain record of necessary certifications for audit staff; responsible for accurate record keeping for courses/classes taken for continuing education credits, provide accurate records and reporting to accrediting agencies (i.e., Building Performance Institute – BPI) on a timely basis to ensure certifications remain current. Process and maintain equipment logs for auditor’s equipment (necessary for daily audits); establish and implement rotating maintenance schedule for same. Compile and reconcile monthly mileage logs for auditing staff; prepare monthly report for manager, Workload Administration. Organize contractor meetings and trainings; determine logistics and order any necessary services including space requirements, IT, and food orders. When necessary coordinate details with outside training organization(s). Maintain accurate attendance lists and report same to manager. Maintain database for contractor trainings for future classes. As needed, prepare rebates for processing, determine if requisite requirements are complete; contact customer when additional information is required to ensure timely processing of rebates to meet departmental goals. Process and maintain office equipment contracts as well as outside contractor/agency contracts. Ensure monthly billing is accurate against contracts. Maintain and order all office supplies, ensure office equipment is maintained. Prepare all ad-hoc special requests by the entire SG staff. Backup support for audit scheduler. Prepare operational reporting for the team. Work with Procurement Management Team when submitting all department invoices into Oracle.   Position Specifications: A two-year degree or the equivalent of two years’ work experience is preferred Highly motivated with excellent interpersonal skills Proficient in Microsoft Office suite including PowerPoint Proficient in Oracle database software Strong written and oral communication skills Strong telephone communication skills and customer centric mindset   * The above job description is reflective of the primary duties of this position and in no way limits the supervisor from assigning any other duties, responsibilities or initiatives as deemed necessary.   New Jersey Resources is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity and/or expression, national origin, disability, veteran, or other protected status.

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