What are the responsibilities and job description for the Data Entry Specialist - PT position at NEW LIFE CENTERS OF CHICAGOLAND NFP?
Position Summary
The Data Entry Specialist position is part-time, 25 hours per week (non-exempt) and will primarily take place at our Little Village or Humboldt Park locations. The Data Entry Specialist is part of the NLC Data team. The Data Entry Specialist is responsible for performing key daily collection and data entry tasks in order to report accurate data and to improve the quality of service provided to youth. May require some local travel (reimbursable). Pay commensurate with experience. This position is in-person.
Job Responsibilities
- Collects and enters data daily.
- Assures the maintenance of up-to-date rosters and complete files.
- Assures all daily attendance sheets from programming, events, and trainings is received and entered into the database.
- Enters survey data as requested.
- Enters data including but not limited to demographics, attendance, surveys, evaluations, school information, etc.
- Responds to internal audits timely in correcting any inaccurate data.
- Assures data is reliable both electronically and on physical forms.
- Communicates with relevant staff any needs for updated or accurate information.
- Transfers information between databases as needed.
- Supports other Data Entry Specialist and Data Administrators with daily tasks as needed to assure all data is entered.
- Communicates regularly with Supervisor about data needs, challenges, etc.
- Assists in creation, implementation and monitoring of progress of data collection methods.
- Produces documents, receipts and correspondence regarding activities and progress as necessary for consistent evaluation of program and timely report submittal.
- Approves credit card report and timecard.
- Supervision includes on-site visits, regular check-ins, and break-out planning meetings.
- Maintains accuracy of budget if applicable.
- Participates in required evaluations.
- Demonstrates New Life Centers’ values.
- Attends required meetings and trainings.
- Other duties as assigned by the Supervisor.
Skills & Qualifications
- Must become a Certified Mandated Reporter. Training provided.
- Must pass a background check, must not have any pending cases.
- Must pass a Child Abuse and Neglect Tracking System background check.
- Must pass a National Sex Offender Registry background check.
- Must have a working phone and phone number.
- One year experience working with data systems and analysis.
- Cross-cultural competency.
- Ability to communicate effectively both written and verbally.
- Ability to effectively work independently, problem-solve, multi-task and take initiative.
- High organization and detail-oriented skill ability.
- Knowledge of other database software a plus.
- Proficient in Microsoft Word and Excel.
- Must be willing to be trained, and proficiently utilize database(s) and information tracking systems relevant to duties.
- Must keep confidentiality of participant information.
- Ability to establish and maintain effective working relationships with others.
- Valid Illinois driver’s license, insurance, good driving record, access to a vehicle. Subject to driving background check.
- Bilingual English/Spanish preferred but not required.
How to Apply
- Please submit the following materials
- Cover letter indicating your experience and interest in the position
- Resume
- List of three references with contact information (minimum 2 professional references, email and phone number included)
- Please mention the name of any New Life Centers staff who referred the position to you in your email if applicable.
New Life Centers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. New Life Centers complies with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
