Chinese Church Administrative Assistant

Description

Job Title: Administrative Assistant

Department: Chinese Church

Reports to: Lead Pastor

Status: Part-Time | Hourly

Schedule: Sundays and various days throughout the week | 12 Hours

Supervisory role: No

Last updated: 1.28.25

New Life Church's mission is to make disciples in the Pikes Peak region, by calling people to worship, connect and serve.  

To serve New Life Church by providing administrative support for the lead pastor.

• Input data as Pastor’s need to assist with preparing for Sunday services and other meetings.
• Schedule appointments and manage pastor’s calendars (Not necessary at the beginning)
• Pick up and processing mails and materials from NLC mail room.
• Assist with financial reimbursements and maintain files with copies of all financial transactions.
• Maintain files relating to church’s programs and events for future reference.
• Attending New Life Chinese Church Sunday services and Support New Life Chinese Church with your tithe.
• Make copies, download files as needed.
• Help to provide, collect the materials needed for Friday prayer for nations meeting.
• Check and Input new people’s information to the Church computer and send to Pastor and co-worker team.
• Check prayer request and send to pastor.
• Prepare facility requests for meetings and special events, reserve the rooms and settings.
• Assist in organizing and maintaining Chinese Church Pastor and church offices.
• Organize the church computer and Update the information in NLCC website if needed.
• Help travel arrangement for pastor and Guest as needed.
• Input, sustain and update all information in the NLC system related to NLCC congregation. 
• Cooperate with pastor by performing any other duties when asked to do so.
• Sustain and update Chinese Church Library information during the week.
• In the future, work in close association with the entire co-workers team to build and maintain a strong team environment and complete the work necessary to fully serve and support the ministries and events of New Life Chinese Church, write co-worker meeting notes.
• Coordinating the meetings, such as Sunday service, Wednesday night prayer meeting, Friday bible studies and sister bible study group.
• Coordination Children ministries, intercession ministries, transportation team, outreach activities, restaurants ministry and language school.
• Administrative Works related to mission and support to China house churches and mission patterners.
• Company with pastor to do some mission works if needed.
• Arrange tasks to co-workers related to caring with members’ need and visiting.
• Media/AD works for Church and Gospel materials for WeChat, Face book and other medias program.
• Manage and respond to calls and emails as needed.
• Assist the department in coordinating various tasks and procedures.
• Communicate regularly with supervisor about departmental issues. 
• Assist supervisor with special projects, events, and diverse tasks in support of the department. 
• Attend department meetings, regular all-staff meetings and other meetings as required.
• Utilize a thorough understanding of New Life Church employee policies and procedures.
• Work in close association with the entire staff to build and maintain a strong team environment.
• Cooperate with leadership by performing any other duties when asked to do so.

• Strong computer skills, including familiarity, experience and ability to navigate and produce documents within a variety of software applications (MS office suite, databases, MS outlook) and strong internet research skills.
• Strong organizational and office skills
• Ability to read and carry out written and oral instructions and perform basic arithmetical functions.
• Ability to verbally communicate effectively and tactfully at all levels.
• Personable and helpful attitude and able to work well under pressure
•  Ability to handle constantly changing priorities and demands
• Maintain the confidentiality of sensitive information
• Detail-oriented and self-motivated, ability to work independently and as part of a team
• Ability to type 65 wpm in English and Chinese.
• Strong people skills
• Strong leadership and team building abilities
• Detail oriented and self-motivated
• Able to analyze complex situations and develop solutions
• Ability to read and carry out written and oral instructions
• Experience with email, such as MS Outlook.
• Strong organizational and office skills
• Ability to handle constantly changing priorities and demands.
• Ability to perform basic arithmetical functions.
• Ability to verbally communicate effectively and tactfully at all levels.
• Personable and helpful attitude
• Ability to handle multiple tasks and to complete projects with little guidance
• Able to work under pressure
• Maintain the confidentially of sensitive information

Education:  Bachelor’s degree preferred

Experience:  Have administrative support, general office or related work experience at least one year.

Physical Demands:

• Regularly required to sit and occasionally required to stand and stoop, kneel, crouch, or crawl. Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity is necessary to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This description is not intended to be an exhaustive list of all responsibilities, skills, or working conditions associated with this job.  It is intended to reflect the principal job elements essential for making compensation and employment decisions.

           I have read and understood the requirements for this position, and I can perform the essential responsibilities for this position.

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Qualifications

Salary : $16 - $18