New Life North: Family Care Ministry Administrative Assistnat

Description

Job Title:  Family Care Administrative Assistant 

Department: Family Ministries, Family Care 

Reports to: Family Care Pastor 

Status: Part time | Hourly   

Schedule: Sunday – Thursday, with occasional evenings | 28 hours 

Supervisory role: No 

Last updated: 11.4.24 

New Life Church's mission is to make disciples in the Pikes Peak region, by calling people to worship, connect and serve.   

Job Summary 

To serve New Life Church by supporting the staff that care for individuals (birth-18) and their families in diverse times of crisis and need. 

Duties and Responsibilities 

• Assist Family Care Pastor and Family Ministries team to respond to individuals needing care, connections, and resources.  

• Attend Family Ministries events as scheduled, serving in any capacity asked. This is included but not limited to Kids Camp and Desperation Conference. 

• Serve in Family Ministries on Sunday mornings, getting to know families, often rotating between Family Connect and New Families, occasionally serving in classrooms, or in other capacities as needed. 

• Attend Family Ministries Core staff meetings 

• Coordinate and schedule meetings for Family Care pastor as needed for one on ones, church ministry, etc. 

• Create reservations in CCB for informal small groups and Family Care meetings. Update and add rooms and resources as necessary. Prepare room day of meeting.  

• Oversee monthly lobby and spotlight tables, creating calendar invites for small group leaders through Booking. Submit reservation in CCB. 

• Assist with tracking care, connections and resources provided by the Family Care Pastor. Data entry into CCB profile notes and process queues to keep reports up to date. 

• Run weekly and monthly Care reports from process queues and Care notes. Systemize ongoing reports in a yearly binder. 

• Enter monthly receipts into Nexonia and submit Family Care Pastor’s monthly credit card statement. 

• Create and submit volunteer reimbursements, creating Purchase Orders when necessary. Oversee small group revenue by collecting and submitting funds.  

• Update Family Care Ministry Overview as care, connections, and resources change. 

• Assist with update of Family Care Handbook 

• Restock drop cards, care booklets, pens, and contact cards at Parents Connect, Information Desk, Connect Central, Resource/Table Box. Track inventory, order and update as needed. 

• Order and reprint drop cards, booklets, flyers, and contact cards as needed. 

• Ensure all created current documents are in One Drive Family Ministries/Family Care folder including all new drop cards (PDF) and group website images in proper folders 

• Order books and resources as needed for the office. Monitor and order office supplies, snacks and water. 

• Order promotional materials as needed (t-shirts, pens, stickers, bookmarks, etc.) and occasional office supplies. 

• Deliver cards and packages to the post office weekly and purchase stamps/postage as needed. 

• Organize office supplies and various storage areas as needed. 

• Work in coordination with Family Care Team to prepare for and set up Family Care events, trainings, meetings, etc.  

• Attend Family Care events or other ministry events as needed, serving with set up, speaking as needed, and assisting with clean up. 

• Create and upkeep a Family Care Administrative Assistant “Standard Operating Procedures” manual.  

• Rotate with Family Care team in the evenings to check in on weekly Family Care small groups 

• Rotate with Family Care team to write for the Family Care volunteer newsletter. 

• Attend Family Care events or other New Life ministry events as needed, serving with set up and assisting with clean up 

• Assist with church wide events. 

• Demonstrate ongoing financial support for the ministries of New Life Church. 

• Attend regular staff meetings, ministry staff meetings and additional meetings when requested. 

• Work in close association with the entire staff to build and maintain a strong team environment among our staff and complete the work necessary to fully serve and support the ministries and events of New Life Church. 

• Cooperate with the Family Care Pastor to perform any other duties when asked to do so. 

Knowledge, Skills, and Abilities 

• Strong computer skills, including familiarity, experience and ability to navigate and produce documents within a variety of software applications (MS Office Suite, databases, MS Outlook) and strong Internet researching skills. 

• Strong organizational and office skills. 

• Ability to read and carry out written and oral instructions. 

• Ability to perform basic arithmetical functions. 

• Good analytical skills with the ability to extract data and draw conclusions. 

• Ability to verbally communicate effectively and tactfully at all levels. 

• Personable and helpful attitude.  

• Ability to handle constantly changing priorities and demands. 

• Excellent grammar and written communication skills. 

• Ability to handle multiple tasks and to complete projects with little guidance. 

• Able to work well under pressure. 

• Maintain the confidentiality of sensitive information. 

• Detail-oriented and self-motivated.  

• Ability to work independently and as part of a team.  

• Able to utilize equipment such as scanners, copiers, calculators, fax machines, etc. 

Education and Experience 

Education: High School Diploma or GED. 

Experience: Minimum two years administrative support, general office or related work experience. 

Working Conditions and Requirements  

Physical Demands: 

• Regularly required to sit and occasionally required to stand and stoop, kneel, crouch, or crawl. Must be able to frequently lift and/or move up to 10 pounds and occasionally life and or move up to 25 pounds. 

• Substantial movements (motions) of the wrists, hands, and/or fingers. Close visual acuity to is necessary to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.  

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

This description is not intended to be an exhaustive list of all responsibilities, skills, or working conditions associated with this job.  It is intended to reflect the principal job elements essential for making compensation and employment decisions. 

Qualifications

Salary : $16 - $18