Administrative Assistant 1

Business Unit: 24100

Administrative Assistant 1 #00000750 - 24100, Part -Time, Perm, located at the Gallup Magistrate Court in Gallup, NM

# of Positions: 1

Opening Date: 04-14-2025 - Close Date: 04-28-2025

Target Pay Range/Rate: $21.195 per hour OR $$44,085 annually

The Eleventh Judicial District Court is recruiting for a part-time, classified, Administrative Assistant 1 #00000750 - 24100 for the Pretrial Services Department located at the Gallup Magistrate Court in Gallup, New Mexico. This position may at times also work at our other court locations in San Juan and McKinley Counties. GENERAL STATEMENT OF DUTIES: Acting under direct supervision performs clerical or administrative duties and assists the public. Finalist(s) may be subject to criminal background check(s).

EXAMPLES OF JOB DUTIES

The Administrative Assistant 1 is responsible for providing clerical and administrative support.

Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.

Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.

Maintains a docket or calendar of deadlines and appointments.

Manages and coordinates the timely processing of documents, correspondence, and records.

Manages and tracks information and data using electronic databases.

Manages and routes files and information to appropriate destination.

Answers telephones, provides customer service, and greets visitors.

Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.

Takes minutes and provides support to facilitator committees, and staff.

Compiles and prepares statistical reports or analysis.

May act as site coordinator to coordinate services with outside vendors.

Receipts, balances, reconciles and distributes incoming monies.

Orders supplies and ensures equipment is maintained.

Performs records maintenance and management to include the retention or destruction of records.

May assist in the courtroom or with court programs.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need*

QUALIFICATIONS

• Education: A high school diploma or GED.

• Education Substitution: None.

• Experience: Two (2) years of experience in a secretarial, clerical or related field.

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY: Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education by 5:00 p.m., April 28 2025 to:

Eleventh Judicial District & Magistrate Courts

Human Resources

103 S Oliver Drive

Aztec, NM 87410

Fax: 505-334-7799

Email: 11thjdchr@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED.

Applications may be mailed, faxed or emailed.

EQUAL OPPORTUNITY EMPLOYER