Administrative Assistant 2

Business Unit: 20800

Administrative Assistant 2 #10100076-20800, Full-Time, Perm in Santa Fe, NM

# of Positions: 1

Opening Date: 03-17-2025 - Close Date: 03-31-2025

Job Pay Range: HH: $21.106 - $42.211 per hour OR $43,900 - $87,798 annually

Target Pay Range/Rate: $21.106 - $42.211 per hour OR $43,900 - $87,798 annually

The New Mexico Compilation Commission is recruiting for a full-time, classified Administrative Assistant 2 #10100076-2080 position in Santa Fe, New Mexico. The New Mexico Compilation Commission (NMCC) is the publisher of the official laws of the State of New Mexico. The NMCC has a governance structure consisting of an Advisory Committee and a Commission with representation from the constituencies it serves. GENERAL STATEMENT OF DUTIES: Acting under general direction, organize the administrative activities of the NMCC, provide customer service, coordinate projects, and perform clerical and administrative duties. IDEAL CANDIDATE: The ideal candidate will possesses strong organization and time management skills, demonstrates proficiency in relevant software, and excels in communication and interpersonal skills, often acting as the primary administrative support in a department and works well with others. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES

The NMCC Administrative Assistant 2 is responsible for planning, organizing, and coordinating day-to-day projects, long-term projects, and activities in support of the NMCC and the director.

Performs administrative and clerical tasks for the NMCC and provides administrative support to the director to ensure efficient operation of the office.

Manages and tracks data for publication using electronic databases.

Prepares and distributes materials, documents, copies, agendas, and minutes.

Utilizes the specialized website, NMOneSource.com, and extracts information from various websites for inclusion into NMOneSource.

Proofreads and provides edits for the production team.

Assists as requested, with the identification of publication needs for New Mexico Statutes Annotated (NMSA).

Assists as requested, with activities related to session publications for the Secretary of State (SOS), including session laws, election law handbook, and the New Mexico Constitution.

Assists as requested, with updates of New Mexico Supreme Court, Court of Appeals, Attorney General, and State Ethics case annotations within integrated databases.

Assists as requested, with updates to the New Mexico Administrative Code (NMAC), and Federal Rules for publishing on NMOneSource.

Performs data entry, electronically files documents, makes copies, and mails or disseminates records, documents, and publications as directed.

Drafts, proofreads, edits, disseminates, and manages the timely processing of documents, correspondence, and records.

Strictly adheres to all established publishing schedules to meet time-sensitive production deadlines, while working on multiple projects.

Serves as a liaison to court staff, legislative staff, state agencies, and the public.

Coordinates and schedules meetings, facilities, and video conferencing.

Answers telephones, provides customer service, and greets visitors.

Prepares, manages, and routes files, information, mail, and records to appropriate destinations.

Provides assistance with court and legislative projects.

Assists in the development, analysis, and procedures as needed for NMCC.

Researches and prepares documents and correspondence.

Responsible for managing functions that support the NMCC and the director, including maintaining and monitoring the NMCC calendar, creating and maintaining paper/ electronic files, and scheduling meetings.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate advanced knowledge of Microsoft Word, Excel, and Outlook, and should have knowledge and experience in customer service and office management practices, including project management techniques, knowledge in data collection methods, general office practices, establishing priorities and deadlines, managing multiple projects concurrently, preparing and organizing correspondence precisely, maintaining accurate files and records, basic legal terminology.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need*

QUALIFICATIONS

Education: A high school diploma or GED.

• Education Substitution: None.

• Experience: Four (4) years of experience in a secretarial, clerical, or related field.

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

New Mexico Supreme Court

Attn: Francesca Martinez

237 Don Gaspar

Santa Fe, New Mexico 87501

Email: supfbm@nmcourts.gov

Phone: (505) 946-7296

PROOF OF EDUCATION IS REQUIRED TO BE CONSIDERED FOR EMPLOYMENT.

EQUAL OPPORTUNITY EMPLOYER

EQUAL OPPORTUNITY EMPLOYER