Administrative Assistant Supervisor #00047062-23200 Full-Time, Perm, in Albuquerque, NM

Administrative Office of the Courts

Business Unit: 23200

Administrative Assistant Supervisor #00047062-23200 Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 03-11-2025 - Close Date: 03-25-2025

Job Pay Range: HH: $21.106 - $42.211 per hour OR $43,900 - $87,799 annually

Target Pay Range/Rate: $21.106 - $26.382 per hour OR $43,900 - $54,875 annually

The Second Judicial District Court is recruiting for a full-time, classified, Administrative Assistant Supervisor position #00047062-23200 for the Children's Court in Albuquerque, New Mexico. The working days/hours are Monday through Friday: 8am to 5pm (subject to change or as assigned). GENERAL STATEMENT OF DUTIES: Acting under general direction manage the administrative activities of an office or special program, provide customer service, coordinate projects, and perform clerical or administrative duties. This position will be assigned to the Children’s Court.

Examples Of Job Duties

• The Administrative Assistant Supervisor is responsible for planning, organizing, and managing day-to-day project activities.
• Provides direct supervision of two (2) or more administrative staff.
• Develops employee performance plans, evaluations, and applicable disciplinary actions.
• Coordinates staffing and work assignments.
• Plans, organizes, and coordinates day-to-day project activities.
• Manages administrative support projects and office functions.
• Coordinates delivery of supplies, goods, or services with outside vendors.
• Drafts, proofreads, edits, disseminates and manages the timely processing of documents and correspondence.
• Prepares concise and accurate reports, certificates, fliers, brochures, and business cards.
• Maintains rosters for committees or groups and dockets or calendars deadlines and appointments.
• Answers telephones, provides customer service information, greets visitors and provides meeting support.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates employee identification, and security access, and validates parking.
• Uses electronic databases to manage and track information and data.
• Compiles and prepares statistical reports.
• Manages and routes files, information, mail and records to the appropriate destination.
• May assist with human resources, payroll or audit tasks.
• May act as a liaison between committees, the public or other judicial entities.
• Coordinates, tracks, oversees, and schedules special program events, and program participants, and monitors program contracts.
• Appropriately processes fees and payment arrangements.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate advanced knowledge of customer service and office management practices; Project management techniques, data collection methods, general office practices, basic legal terminology; supervisory techniques, coaching and performance evaluations; mediation and managing conflict.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
  
  

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks
• Paid time off and retirement buyback
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
  
  

*These benefits vary by job classification or need*

Qualifications

• Education: A high school diploma or GED.
• Education Substitution: None
• Experience: Five (5) years of experience in a clerical or related field of which two (2) years must have included supervisory experience
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience. Education may not substitute for supervisory experience.
• Supervisory Substitution: Leadworker duties may be considered on a prorated basis for supervisory experience at a rate of one (1) year of performing leadworker duties equals six (6) months of supervisory experience. Assigned leadworker duties include but are not limited to: Train, mentor, and develop employees; direct, plan, schedule, assign, and review the work of others; develop or assist in the development of employee performance plans and appraisals; and address concerns and troubleshoot problems. An additional two (2) years of directly related experience may substitute for the supervisory experience provided the incumbent attends the NMJB Supervisory Mentorship Program Training at their earliest opportunity.
  
  

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to 2ndjobapply@nmcourts.gov or the address above.

Application Forms

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms

Microsoft Word Format

Adobe PDF Format State of New Mexico Second Judicial District Court Human Resource Office 400 Lomas Blvd. NW (Third Floor/Room 325) Albuquerque, NM 87102

Proof Of Education Is Required.

The Second Judicial District Court is an Equal Opportunity Employer and applicants selected for an interview must notify the Human Resource Division of the need for an accommodation.

EQUAL OPPORTUNITY EMPLOYER