Judicial Specialist Leadworker #00000925-23200, Full-Time, Perm, in Albuquerque, NM

Administrative Office of the Courts

Business Unit: 24400

Judicial Specialist Leadworker #00000925-23200, Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 02-24-2025 - Close Date: 03-07-2025

Job Pay Range: HH: $21.106 - $42.211 per hour OR $43,900 - $87,799 annually

Target Pay Range/Rate: $23.565 per hour OR $49,015 annually

The Bernalillo County Metropolitan Court is recruiting for a full-time, classified, Judicial Specialist Leadworker #00000925-23200 for the Customer Service Division in Albuquerque, New Mexico.

Essential Tasks: Under general direction, participate in the clerical, technical, analytical and administrative duties involved in case processing, file maintenance, case management and the clerical business of the court through the application of knowledge of statutes, rules, regulations and court or program procedures, as well as through the application of knowledge of human relation skills. As a leadworker duties predominantly involve overseeing court clerks by assigning and checking work and by evaluating ongoing work. Knowledge of criminal procedures and thorough knowledge of judicial specialist duties and responsibilities. Monitor compliance with established court rules and procedures. Have the ability to get along with others and to work under stress. May participate in evaluations; train and serve on interview panels. May order and maintain supplies and may maintain leave records. Maintain statistics and assists the public.

Examples Of Job Duties

• The Judicial Specialist Leadworker is responsible for leading, mentoring, overseeing, and training staff in judicial procedures, court/office functions, and court case document processing.
• Provides customer service information to a high volume of pro-se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Processes and expedites orders of Protection; sets hearings and trials.
• Assesses, receipts, records, reconciles monies, prepares bank deposits, and ensures proper cash handling procedures are followed.
• Processes, maintains, and distributes documents, files, and case materials.
• Processes petitions for Trial Court Extensions of time to proceed to trial.
• Uses the case management system to manage and track cases to ensure compliance with case type, appearance dates, sentencing requirements, and follow through with necessary steps, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Serves as a liaison with other court staff, state agencies, and the public.
• Verifies qualifications form and questionnaires are properly completed.
• Schedules jurors and creates jury panels/pools.
• Maintains and updates jury calendars and manages call-ins or robocall systems.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Disburses bond payments and trust funds, and prepares and maintains bond reports.
• Follows proper restitution collection and distribution procedures.
• Ensures the office, its equipment, and courtroom(s) are operational.
• Researches and analyzes case management issues.
• Audits research and when necessary corrects case files.
• May serve as information systems site coordinator or back up to site coordinator.
• Oversees micro photography standards.
• Ensures exhibits comply with statuary retention schedules.
• Performs purchasing duties.
• Provides victims with resource and advocacy information.
• Assists with overseeing the jury administration; reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Ensures judicial calendars and schedules are maintained.
• Certifies court records, and prepares hard copy case files with tape logs and transcripts for microfilming, scanning, archiving, and destruction.
• Creates case tracking number and bar code, scans all files appropriately for file destination, and image case documents in the case management system.
• Researches records and complies with public record requests.
• Coordinates program participation with Specialty Programs within the court.
• Analyzes court docket operations to develop and implement processes that will improve case management and court services.
• May be assigned supervisory duties under the mentorship of a supervisor or manager.
• Provides direction and assistance to subordinate staff.
• Participates in short/long-term planning.
• Serves as Court Monitor.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Other duties as assigned.
  
  

Competencies/Qualifications

The applicant should demonstrate knowledge of training concepts; project management techniques; legal terminology and phrases; filing methods; case processing; Specialty Court Programs; research methodology; safety and security issues; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and state’s Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
  
  

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks
• Paid time off and retirement buyback
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
  
  

*These benefits vary by job classification or need*

Qualifications

• Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: Four (4) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which three (3) years must have been in court case processing.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification with a typing proficiency score of at least 35 net words per minute from the NM Department of Workforce Solutions (www.dws.state.nm.us) may be required. The NM Workforce Connection must have been issued within five (5) days of application.
• Certification: May be requested to complete the NM Court Monitor Examination and or obtain and maintain certification for the National Crime Information Center (NCIC) database.
  
  

TO APPLY: Applicants interested in applying should complete a New Mexico Judicial Branch Application for Employment (Revised 7/29/24) or a Resume Supplemental Form (Revised 7/29/24) and submit with a signature and date to the Human Resource Division prior to 5 p.m.

Application Forms

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms

Microsoft Word Format

Adobe PDF Format Human Resources Division 401 Lomas NW Albuquerque, New Mexico 87102 Telephone: (505) 841-9819 | Fax No: (505) 222-4823 Email: metrjobs-grp@nmcourts.gov Website: https://webapps.metrocourt.state.nm.us/HRjobsapp/job_ops

Proof Of Education Is Required

The Bernalillo County Metropolitan Court is an Equal Opportunity Employer and applicants selected for an interview must notify the Human Resource Division at (505) 841-9819 of the need for an accommodation.

EQUAL OPPORTUNITY EMPLOYER