Legal Office Specialist

Business Unit: 23800

Legal Office Specialist #10114051-23800, Part-Time, Temporary, in Taos, NM

# of Positions: 1

Opening Date: 02-21-2025 - Close Date: 02-28-2025

Job Pay Range: HH: $21.106 - $42.211 per hour OR $43,900 - $87,799 annually

Target Pay Range/Rate: $21.106 - $23.7438 per hour OR $43,900 - $49,387 annually

The Eighth Judicial District Court Court is recruiting for a part-time, temporary, (based on funding through 06/30/2025) non-benefited Legal Office Specialist #10114051-23800 position for the Domestic Relations Division in Taos, New Mexico. GENERAL STATEMENT OF DUTIES: This position will provide administrative support to the Domestic Relations Division; must demonstrate excellent customer service and office management practices; preference given for legal experience and knowledge of mediation practices. Due to budgetary constraints the salary for this position will not be outside of the target pay range of $21.106-$23.7438. Finalist(s) will be subject to criminal background checks.

EXAMPLES OF JOB DUTIES

The Legal Office Specialist is responsible for providing routine legal support according to court rules and guidelines.

Composes correspondence, notices, and legal documents.

Performs administrative support functions.

Keeps court associates apprised of operational and procedural changes.

Manages and coordinates the timely processing of documents, case files, and statistics.

Researches legal material and records.

Analyzes and processes cases, maintains and manages case flow for rule compliance, and stamps and dockets pleadings and legal records.

Identifies cases for judgments and court orders pursuant to directives by the judge or commissioner.

Maintains calendar of deadlines and appointments, coordinates the timely processing of documents, and manages office files and records.

Creates agendas, schedules appointments, prepares materials for meetings, and manages administrative minutes.

Communicates and applies complex rules for case administration, filing, court procedures, and legal processes under the New Mexico State Law.

Utilizes and updates legal reference materials.

Reviews court rules and makes recommendations to address non-routine legal issues that may fall outside court rules and guidelines.

Provides guidance to, consults, and assists new law clerks and other legal office specialists in the technical and procedural aspects of the job.

Assists the judge or hearing officer in the courtroom.

Provides customer service and information to the general public, attorneys, and judicial partners.

Prepares transport list, data collection, and compiles and prepares statistical reports.

Prepares legal pleadings, proofreads documents, and follows up on overdue arbitrations.

Provides assistance for backup and serve as a liaison with state agencies and the public.

Prepares draft memoranda in areas of law and maintains law library.

May serve as a court monitor.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of legal terminology; procedures, court rules, policies, and operations; case management systems and applicable software; authorized and unauthorized practices of law; Supreme Court Rules and Regulations; New Mexico One Source of Law and other electronic legal databases; New Mexico Statutes Annotated (NMSA); New Mexico Judicial Branch Personnel Rules; Arbitration, Settlement Facilitation, Alternative Dispute Resolution (ADR), civil and criminal processes, Pro Se, On-Record Appeals, etc.; rules and statutes of Notary Public; office management and customer service practices; research methodology; filings in magistrate court; journal docket; sources for fact gathering; and data collection.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need*

QUALIFICATIONS

Education: Associate’s degree from an accredited college or university in any field

Education Substitution: Two (2) years of experience as a legal assistant, legal office specialist, judicial specialist, or directly related field.

• Experience: Three (3) years of experience as a legal assistant, legal office specialist, judicial specialist, or directly related field.

• Experience Substitution: Additional relevant education may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

TO APPLY: Submit Judicial Application or Resume and a Resume Supplemental form and proof of education to

Eighth Judicial District Court

Attn: Amy Seidel, Human Resources Administrator

105 Albright Street, Suite N

Taos, New Mexico 87571

Phone: 575-751-8600

Email: taodaas@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED.

EQUAL OPPORTUNITY EMPLOYER