Admin Specialist III

Title :   Admin Specialist III

Company : Tampa Electric Company

State and City : Florida - Tampa

Shift : 8 Hr. X 5 Days

POSITION CONCEPT :

This position requires strong analytical skills and the ability to use discretion and judgment while performing all tasks. Besides the Senior level duties of independently maintaining the department payroll process and performing administrative duties, as required for the Director, the Management Team and the department, the Lead has the specialized assignment of preparing complex correspondence, often highly confidential in nature and utilizing advanced computer skills. The Lead will have the ability to function as an integral part of the department team, with minimal guidance, to complete diverse and complex tasks.

DUTIES AND RESPONSIBILITIES :

• Handles routine and non-routine external and internal calls, screens visitors, schedules appointments and organizes workload to meet the deadlines and priorities of the Director and Management Team.
• Performs more complex administrative duties to support the Director, Management Team and Staff, such as composing and preparing complex correspondence and other specialized assignments, including maintaining payroll for the department including :  Reviewing time for errors and coordinating corrections and close-out to SAP, updating the department on Payroll Department policies and procedures, and creating payroll reports for Managers.
• Assists in the creation of documents, including organization charts, Word documents, Excel spreadsheets and PowerPoint presentations.
• Takes lead on file system management activities including filing requests, records retention, and file audit and clean up.
• Supports accounts payable activities including invoicing, check request, P-Card reconciliation.  Coordinate invoicing activities with other departments (Legal, Energy Supply, Electric Delivery, Real Estate, etc.) and outside service providers as applicable.
• Assists with projects, outreach efforts, and conferences which may require overall coordination, planning meetings, material preparation, and assisting with venue selection.

EDUCATION :

Required : High school diploma or GED required.

Preferred : Associate degree from an accredited college / University preferred.

EXPERIENCE :

Required : Minimum of 6 (six) years of related administrative experience in progressively more complex roles / assignments required.  A college degree from an accredited institution may be considered in lieu of up to 2 years of the overall related experience.

Preferred : Experience in a utility type environment strongly desired.

KNOWLEDGE / SKILLS / ABILITIES :

Required : Must be able to make decisions concerning prioritizing work and handling administrative questions and problems.  Must have strong oral and written communication skills, interpersonal skills, and administrative skills.  Must be detail-oriented, communicate effectively and have the ability to interpret and comprehend policies, procedures and instructions.  Knowledge of departmental operations, policies, and procedures (i.e. contractual agreements, administrative policies).  Knowledge of company budgetary methodology and procedures, and other company policies.  Must be able to efficiently use computer hardware and software for spreadsheet design and data manipulation / analysis; produce graphic material and presentations.

COMPETENCIES :

Builds Strong, Collaborative Relationships

Drives Operational Excellence for Customers

Speaks Up on Safety, Health, and the Environment

Takes Ownership & Acts with Integrity

Thinks Strategically & Exercises Sound Judgment

The successful applicant  may be required to take and pass a Baseline Medical Examination as part of the pre-employment screening once an offer has been accepted. A pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will be conducted as part of the pre-employment screening.

TECO offers a competitive Benefits package!!

Competitive Salary

STORM DUTY REQUIREMENTS ....Please make sure to read below!!!  Responding to storms will be considered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response / recovery activities related to emergencies / disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.