What are the responsibilities and job description for the Cashier position at New Mexico Highlands University?
This position performs complex clerical work in receiving, recording and disbursing monies.
Duties and Responsibilities
- Prepares daily cash reports and other statistical and financial reports as required;
- Receives and receipts cash/credit card/check payments, third party payments and departmental receipts and reconciles payments to ledgers on a daily basis;
- Balances cash drawer against receipts, resolves discrepancies; prepare daily deposits for two banks and transports deposit with a security officer;
- Records and deposits amounts received daily;
- Maintains a cash drawer and audits other Cashier’s drawers.
- Prepares JE’s and reconciles department third-party invoices
- Issues change and cash to other staff; completes payment transactions; petty cash, vouchers and disbursing funds to the proper individual; Process petty cash reimbursements for credit balances under $50
- Provides customer-service oriented interaction in all telephone and email responses to parents, students, faculty and staff;
- Researches online payments and discrepancies thru Sallie Mae and create daily reports; invoicing third parties and consult with outside agencies regarding payment of student accounts; Issue stop payments on student reimbursements; Process NMEAF payments to student accounts;
- Responsible for disbursements;
- Works with outside agencies regarding payment of student accounts
- Opens/closes Cashier’s Office; Distribute Payroll, SAR reimbursements, Accounts Payable and Travel checks to student/staff/faculty/vendors;
- Contacts, counsels and advises students concerning tuition, payment, and related problems concerning student accounts and provides customer-oriented interaction while working out payment arrangements with students;
- Receives and receipts loan and scholarship checks, mails correspondence to the student when their signature is required for processing and follow up with financial aid and student until monies are distributed to the student’s account;
- Processes NSF checks or WEB returned checks and mails correspondence to the student; Research and post SAR wire transfers to student accounts;
- Reviews and researches balances, corrects, reconciles and applies adjustments to student accounts;
- Shares expertise, applying knowledge and making recommendations in regards to cash handling and processing to various campuses and departments; Assist in developing procedures/policies for improved efficiency and customer service; Assists in maintaining and updating Banner system;
- Ensures strict confidentiality of financial records;
- Performs administrative duties such as answering phones, faxing, emailing and copying documents; Assist other staff members during peak periods through sharing job responsibilities and working on special projects;
- Compiles and submits a monthly report of all monies received and recorded by the Cashier’s office and online payments; Accounting functions including journal entries, reconciliations, monthly and annual financial reports;
- Maintains regular attendance.
- Processes paper documents utilizing the imaging and electronic document management system.
- Performs other job-related duties as assigned.
- EDUCATION: High School Diploma or GED
- EXPERIENCE: Two years of responsible office experience in clerical bookkeeping or any equivalent combination of education and experience.
- Knowledge and experience working with Ellucian Banner.
- Ability to analyze and solve problems;
- Ability to communicate effectively, both orally and in writing
- Ability to present oneself with a professional presence and demeanor;
- Ability to maintain confidential information and inquiries with discretion;
- Ability to display a keen attention to detail;
- Ability to display a strong working knowledge in excel, word and other basic computer functions;
- Knowledge of office operations, office machines, and other office decorum;
- Ability to maintain exceptional customer service and people skills;
- Ability to establish and maintain effective working relationships with faculty, students and staff;
- Knowledge of clerical accounting and bookkeeping practices;
- Skill in operation a calculator, adding machine and other related office machines;
- Ability to make mathematical computations rapidly and accurately;
- Ability to complete work assignments without continual direction
- Repetitive hand motions and prolonged use of computer and adding machines.
- Must occasionally lift and/or move up to forty (50) pounds.
- Sitting for extended periods of time.
- Kneel, bend, reach and stoop.
- Walking for extended periods of time.
- Work is performed in a typical interior/office work environment.
- Work with frequent interruptions
New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.
For disabled access or services call 505-454-3242 or email hr@nmhu.edu
Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW
For disabled access or services call 505-454-3242 or email hr@nmhu.edu
Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW
Posting Detail Information
Posting Number
AS920P
Open Date
08/18/2022
Close Date
Open Until Filled
Yes
Special Instructions to Applicant
Quick Link
https://nmhu.peopleadmin.com/postings/9419
Salary : $50
