Director of Physical Plant II

Job Description

Job Description

Salary : $60,000-$65,000

Job Summary

The Director of the Physical Plant I holds an essential position, providing professional expertise in facilities management. This role involves overseeing institutional planning, scheduling, design, and the execution of projects. Additionally, the Director of the Physical Plant I is responsible for coordinating and managing the safety and security of all campuses.

Nature of work

The Director of the Physical Pant II is responsible for overseeing and directing all aspects of facilities

management, including maintenance, custodial, safety, security and central plant functions. Job

responsibilities contribute to ensuring the effectiveness of operations or services having significant

impact within the institution or department systems and involves application of policies and practices

to complex or important matters, as well as require the ability to integrate resources, policies, and

information for the determination of procedures, solutions, and other outcomes. Additional

responsibilities include overseeing the day-to-day operations of the facilities personnel to assure the

operation and maintenance of all planning, improvements, facilities, and utility systems.

Results are defined by the institution and division strategy, mission, and vision. The Director of Physical

Plant I sets own goals and determines how to accomplish results with few or no guidelines to follow,

although precedents may exist. Problems faced in this position are highly varied, complex, and often

non-recurring, which require novel and creative approaches to resolution. New concepts and

approaches may have to be developed. Decisions have significant, broad implications for the

management and operations of a division / entire institution as well as contributing to decisions on the

overall strategy and direction of the entire institution.

Distinguishing Characteristics

Performs other functions as required or assigned. Also complies with all Policies and Standards.

Facilities / Physical Plant Management

Develop, administer, and supervise an effective, efficient, maintenance program for

all buildings including cleaning, grounds maintenance, and building equipment

maintenance. Reviews and evaluates maintenance standards, procedures, and work

methods.

Performs periodic inspections of building equipment and grounds and schedules

short- and long-term repair programs for proper upkeep.

Assists the Vice President for Finance and Administration in planning and

development of new construction and modernization of existing facilities.

Assist with the selection and securing of maintenance tools, mechanical equipment

and cleaning supplies.

Safety Management

Implement and maintain a system of records that deal with law enforcement on campus.

Ensures all personnel follow sound safety procedures and adhere to regulations governing their work.

Assist with the gathering, analyzing, processing, publishing and disseminating crime data statistics as required by the Student Right-to-Know and Campus Security Act.

Responsibility for the selection, training and level of work for all members of the Security Department. Assists in developing, implementing, revising and enforcing security methods, policies and procedures concerning all aspects of law enforcement within the institution.

This position works with and gives on-the-job training to the Security Officer on all shifts to ensure cohesiveness within the department and supervises investigations by the officers and assists when necessary.

Advises institutional officials of proper courses of action to be taken during emergency conditions. Assists in devising methods of meeting emergency conditions with maximum efficiency and minimum disruption of overall operations. Provides effective response to emergency security needs as required by circumstances. Directs the operation of an effective liaison and communication system with other law enforcement agencies.

Travel between campuses / sites required.

Responsibly for training and level of responsibility for the Crises Response Team Members outlined in the Crises Manual.

Monitors current security at all locations and responds to incident reports.

Chairs monthly Safety / Loss Committee meetings. Provides agenda and direction of the meeting.

Reviews, evaluates responses to incident and injury reports (workers and students), reports to the Safety / Loss Committee and supervisor. Reviews, updates and posts the New River CTC Emergency Response Manual and Flip Charts

To protect the institution's assets through an efficient and effective risk management and loss program.

First responder on campus / institution emergencies : Available 24 hours / 7 days week

Provides email / Hawk Nest publications / communications with safety awareness surrounding updated data from CDC, WV Ready, Local Health Departments for Faculty, Staff and Students.

Investigate, evaluate, and respond to BRIM Loss Prevention Reports issued by BRIM across the institution. Set measures in place to ensure future compliance.

Update and respond to the BRIM Renewal Questionnaire

Update and respond to the WV BRIM Loss Control Questionnaire

Holder of the Daily Crime Log as required by the Clergy Act. Update log daily.

Fleet Management

• Name an Agency Fleet Coordinator (AFC) :
• Report on FMDs form DOA-FM-006, Agency Fleet Coordinator Contact Profile
• Must complete on or before July 1 each year
• Notify Fleet Management Department (FMD) of any changes within 30 days using DOA-FM-006 form
• Monitor and enforce policies and procedures governing acquisition, assignment, use, loss or damage, maintenance and repair of state vehicles.
• Ensure the prompt payment of all fleet-related invoices : Fuel, driver training and maintenance invoices
• Maintain agencys list of state-owned vehicles.
• Acquire and Decommission vehicles (prior approval from FMD required).
• Attended annual AFC training with WV State Fleet Management Office
• Attended monthly AFC training sessions, via webinar sessions
• Assign agency vehicles to drivers (notify FMD of overnight parking changes).
• Manage maintenance, repairs, and fuel expenditures.
• Submit PRF for expenses for fleet vehicles
• Request and coordinate driver training with Fleet Management and ARI
• Review and update maintenance of state vehicles in ARI
• Monitor and control vehicle utilization for optimum use and efficiency.
• Review inappropriate use and provide training / discipline to employee when necessary
• Ensuring WV State Insurance cards are placed in all state vehicles
• Implementation of driver logbook for each new vehicle, including current vehicles are in place and current.

Reporting

Fixed Asset entry of NRCTC vehicles

Annual Report sent to FMD each year

Monthly Vehicle odometers as requested monthly : by the 5th of each month

Monthly Vehicle commuting miles : Monthly

Monthly Rental Vehicle data

Monthly Personal Reimbursement

Accidents to BRIM and yearly new Insurance Cards

Utilization Exemption Requests to FMD starting July 1 each year

Vehicle data changes reported to FMD using DOA-FM-021, Vehicle Change Request for

Professional Development

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills :

Education

Bachelor's Degree - Engineering, safety, management, or related field - Required

Experience

In addition to the knowledge / education, the following related work experience is typically required, for

this position. An equivalent combination of education and recent, related experience may be

acceptable.

Preference may be given to candidate with related experience in higher education.

Experience in maintenance department supervision; (Required 4 years )

Experience in security and safety (Required 4 years )

License or Certification

Driver's License to travel between campuses - Required

Expectations

Employees are expected to adhere to the Mission, Values and Vision of the College. Each employees position has attributes that contribute to the achievement of these goals.

MISSION

New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

CORE VALUES

Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. New River CTC employees will demonstrate these values in our daily work and help instill them in our students.

RESPECT

Embrace diversity, equity, inclusion, and belonging.

Recognize and celebrate the unique contributions and perspectives of all individuals.

Involve a diverse range of voices and perspectives in decision-making.

Ensure everyone feels they are an integral part of the College.

HONESTY

Communicate openly and truthfully.

Take responsibility for ones actions.

Provide accurate and transparent reporting of data.

Make decisions based on ethical principles.

EDUCATION

Encourage and support a culture of continuous learning.

Facilitate the sharing of information.

Offer access to a diverse range of educational resources.

Encourage curiosity.

Regularly assess educational programs and supporting services.

Cultivate a workforce of knowledgeable, competent, and skilled leaders.

COMMUNITY

Actively engage with the local community.

Partner with local businesses, organizations, and non-profits.

Meet the educational needs and interests of the local community.

Encourage and facilitate civic engagement among students, staff, faculty, and administration.

VISION

New River Community and Technical College will improve students lives and will enrich

communities as an increasingly integral part of the educational and economic landscape of southern West Virginia.

Salary : $60,000 - $65,000