Administrative Assistant

                                                                                                   Administrative Assistant 

If you are driven by a desire to make a meaningful difference in your community and shape brighter futures, The Help Group is the organization for you! We're one of the largest nonprofits of our kind in the U.S., offering diverse programs for individuals and families affected by autism spectrum disorder, ADHD, developmental delays, abuse, mental health and social-emotional challenges. Since our founding in 1975, we've grown significantly, expanding our reach to meet the evolving needs of our community. Today, we offer unparalleled academic programs, mental health support, therapy, life coaching, vocational training, specialized social and residential programs, and resources for LGBTQ youth and families. These initiatives touch the lives of over 6,000 clients a year and continue to expand in reach and impact. At the heart of The Help Group's mission is a steadfast commitment to empowering individuals to reach their full potential and live positive, productive, and fulfilling lives. We invite passionate professionals to join us in supporting the development of our students, clients, and residents as we grow! Here, you'll find not just a job, but an opportunity to grow your career in a deeply rewarding environment!

Come be part of a team that inspires, mentors and changes students’ lives because everyone deserves a great future. health, social and emotional challenges because everyone deserves a great future. Through strategic partnerships with governmental agencies and innovative programs like Project SAFE (PSafe) and Prevention Come be part of a team dedicated to empowering adolescents, adults and families facing mental and Aftercare (P&A), we foster long-term skills and support systems, enhancing the well-being of individuals and families across all stages of life.

Position Details: 

• Full-Time
• Location: Sherman Oaks

QUALIFICATIONS:

• BA or BS degree preferred in social work or related field or business, nonprofit business administration or two years’ experience in a mental health or related setting, preferably nonprofit. 
• Might consider minimum HS Diploma with 5 years of experience as business/office administrative staff preferably in nonprofit or medical field.
• Must possess a high degree of organizational skill, attention to detail, and the ability to effectively communicate with agency clients and staff. 
• Must be self-motivated, able to work independently as well as with P&A team members and able to meet deadlines. 
• Proficiency in Microsoft Excel, SPSS required. Experience in social services and in working with computerized data based systems preferred. Bilingual preferred. 
• Flexible schedule with at least one evening required to accommodate conducting surveys. Travel between sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support and assistance for Program Coordinator and program staff as needed.
• Assists the Program Coordinator with completion and maintenance of all reports, database systems accurately and in a timely fashion, including Protective Factors Survey data collection and others as assigned.
• Communicate with staff to ensure data collection documents are completed in a timely manner for input. 
• Provide support to Program Coordinator in completing, maintaining and submitting within contractual timeframes to DCFS all contractually required reports including EBSS requests, logs, with all pertinent supportive documentation 
• Prepare and maintain intake and discharge packets, assist with charts review for compliance and complete chart audit review form. 
• Communicate with staff to ensure data collection documents are completed in a timely manner for input.
• Assist in liaising with agency Accounting Department for all P&A’s budgetary requirements as well as managing petty cash spending. 
• Assist in securing and procuring, when needed, tools and supplies for staff’s needs, maintain records of same; assist staff directly, when necessary, in securing needed aids and supplies
• Maintain inventory of supplies and order needed supplies, manage the storage and retrieval of program supplies.
• Provide assistance to staff, when requested, with contacting clients via telephone to conduct follow-up surveys and coordinate with the staff contacting clients ensuring documentation and completion within the required timeframes.
• Assist Program Coordinator and/or staff with organizing and preparing for meetings, workshops, community events, and trainings. 

HIPAA Privacy Standards Compliance

The Administrative Assistant will:

• Not use or disclose protected health information about any member or other party in compliance with The Help Group policies related to state or federal laws, such as Health Insurance Portability and Accountability Act (HIPAA).
• Use appropriate safeguards to protect the confidentiality of such information.
• Report to Agency management any use or disclosure of protected health information not permitted by Agency policies related to state or federal laws such as HIPAA.
• Participate in Agency training or briefings on HIPAA information as scheduled.
• Consult with supervisor on any issues or questions about compliance under Agency policies related to state or federal laws such as HIPAA.

Learn more about our Community Programs here:

Project SAFE

Prevention & Aftercare

www.thehelpgroup.org

The salary range represents the low and high end of the salary someone in this role may earn as an employee of The Help Group. Salaries will vary based on various factors, including but not limited to, professional and academic experience, certification, training, responsibilities of the position, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. The Help Group reserves the right to modify this pay range at any time. If your requirements fall outside of this range, you are still welcome to apply.

 We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.